Image provided by: University of Oregon Libraries; Eugene, OR
About Smoke signals. (Grand Ronde, Or.) 19??-current | View Entire Issue (March 1, 2004)
4 MARCH 1, 2004 Smoke Signals Wednesday, January 14, 2004 5:05 p.m. Meeting was called to order by Tribal Council Vice Chair man Reyn Leno. A quorum was present. Present was Jack Giffen, Jr., Val Grout, Bob Haller, Ed Larsen, Reyn Leno, Jan D. Reibach and Valorie Sheker-Robertson Excused was Cheryle Kennedy (travel) and June Sell-Sherer (ill). Invocation was done by Jan D. Reibach. PREVIOUS MINUTES APPROVE & AMEND B Valorie Sheker-Robertson moved, Val Grout seconded to approve the December 30, 2003, Tribal Council regular meeting minutes as presented. Motion carried 6-0-0. NEW BUSINESS LEGISLATIVE ACTION COMMITTEE B Lewis & Clark Challenge Grant Application. Jack Giffen, Jr. moved, Valorie Sheker-Robertson seconded to adopt Resolution 001 04 approving the Tribe's application for a $38,586.50 Lewis & Clark Chal lenge grant application and $40,760 in matching funds and authorizing the chairperson to sign, on behalf of the Tribe, the grant application and related documents necessary for available funding. The grant would pro vide a basket weavers gathering followed by bi-weekly basket classes and dance classes for Tribal members to prepare for the Lewis and Clark Bi centennial. Motion carried 6-0-0. B Gaming Commission Executive Director. Val Grout moved, Ed Larsen seconded to adopt Resolution 002 04: 1) approving the hiring of Lynn Hillman as Executive Director of the Grand Ronde Gaming Com mission; and 2) authorizing the Tribal Council Chairwoman to sign the Employment Agreement with Lynn Hillman. Motion carried 6-0-0. B Adoption of Election Ordinance Amendments. Jan D. Reibach moved, Jack Giffen, Jr. seconded to adopt Resolution 003 04 adopting the amendments to the Election Ordinance. The amendments make vari ous technical and substantive changes to the Ordinance, including: 1) moving the nomination of candidates for Tribal Council elections from the regular General Council meeting in May to a special General Council meeting held on the last Sunday of June; 2) providing that the Election Board will distribute a copy of the Election Ordinance, the Constitution, and the Voter's Address List to candidates at the General Council Meeting at which nominations are accepted; 3) modifying the automatic recount provision to enable the Election Board and Election Administrator to con duct the recount immediately following the original counting of the bal lots; and 4) modifying the role of alternates. Discussion followed. Mo tion carried 5-0-1. Ed Larsen abstained. Vice Chairman Leno referred the following two agenda items to Larry Kovach, Finance Officer, who read on record the following: Agenda items "d" and V do not require Tribal Council action. They are transfers between cost centers in a budget category in an amount less than $100,000. The Budget and Appropriations Ordinance authorizes the Finance Officer to approve such transfers provided that the Finance Officer notifies the Tribal Council within five (5) days of the transfer. As Finance Officer, I have notified the Tribal Council of the transfer which is all that is required. B Capital Projects Budget Transfer of Funds. The committee recom mends the Tribal Council adopt a resolution authorizing the transfer of funds in amount not to exceed $41,556.00 from the Tribal CY2004 Capi tal Projects Designated Contingency Budget to the Tribal Engineer's CY2004 Capital Projects Budget to complete the work authorized in CY2003. B Medical Adaption, Home Repair and Down Payment Programs Transfer of Funds. The committee recommends the Tribal Council adopt a resolution authorizing the transfer of funds in the amount not to exceed $65,759.00 from the Tribal CY2004 Housing Designated Contingency Budget to the Housing Authority's CY2004 Medical Adaption, Home Re pair and Down Payment programs. 5:15 p.m. Jan D. Reibach moved, Val Grout seconded to adjourn the meeting. Motion carried. Wednesday, January 28, 2004 5:00 p.m. Meeting was called to order by Tribal Council Chairwoman, Cheryle Kennedy. A quorum was present. Present was Val Grout, Bob Haller, Cheryle Kennedy, Ed Larsen, Reyn Leno, Jan D. Reibach and June Sell-Sherer. Excused was Jack Giffen, Jr. (travel) and Valorie Sheker-Robertson (travel). Invocation was done by Val Grout. PREVIOUS MINUTES APPROVE & AMEND Jan D. Reibach moved, Reynold L. Leno seconded to approve the January 14, 2004, Tribal Council regular meeting minutes as presented. Motion carried 6-0-0. NEW BUSINESS General Council Meeting February 01, 2004 Agenda Items B Previous Minutes 1. Amendment to General Council Minutes of December 7, 2004 2. ApproveAmend General Council Minutes of January 4, 2004 B New Business 1. Presentation: Public Works Division 2. Door Prizes $250 (1 at $100 and 3 at $50) B Reyn Leno moved, Val Grout seconded to approve the General Council Meeting February 1, 2004 Agenda Items as presented. Motion carried 6-0-0. LEGISLATIVE ACTION COMMITTEE B Gaming Commission Board of Commissioner Appointment. Tabled. Jan D. Reibach moved, Bob Haller seconded to table the resolu tion until full Council is present to cast their vote appointing Bill Pierce to the Grand Ronde Gaming Commission to fill the remainder of a three year term expiring in June of 2006. Motion carried 6-0-0. B Additional Funding CY2004 COLA and Associated Fringe Ben efits. Reyn Leno moved, Jan D. Reibach seconded to adopt Resolution No. 004 04 approving the transfer of $358,582 from the Tribe's Contin gency budget to Tribal and indirect funded cost centers for 2004 COLA Distribution and associated fringe benefits. Motion carried 6-0-0. B Removal of Rodeo Special Event Board Members. Tabled. Reyn Leno moved, Ed Larsen seconded to table the resolution until full council is present to cast their vote removing all Rodeo Special Event Board mem bers and authorizing the Finance Officer and the Tribal Council Rela tions Coordinator to carry out Rodeo Special Event Board business until the appointment of new Rodeo Special Event Board members by Tribal Council. Motion carried 6-0-0. B OPRD Recreational Trail Program Tillamook Trail Grant Ap plication. Val Grout moved, Reyn Leno seconded to adopt Resolution No. 005 04 to: 1) approve the grant application to the Oregon Parks and Recreation Department Recreational Trails Program for reconstruction of the historical Tillamook Trail, with grant not to exceed $28,000; 2) waive indirect costs, which are not covered by the grant; and 3) authorize the Natural Resources Division Manager, with the assistance of the Tribal Attorney, to finalize and execute said grant if awarded. Motion carried 6-0-0. B PricewaterhouseCoopers LLP Agreements. Bob Haller moved, Jan D. Reibach seconded to adopt Resolution No. 006 04 authorizing the Finance Officer to negotiate and, with the assistance of the Tribal Attorney, finalize and execute agreements with PricewaterhouseCoopers LLP for the 2003 annual independent audit of the Tribe and all its compo nents and enterprises in an amount not to exceed the PricewaterhouseCoopers LLP proposed fees dated December 9, 2003. Dis cussion followed. Motion carried 6-0-0. B USFWS Job In The Woods Grant Application. June Sell-Sherer moved, Val Grout seconded to adopt Resolution No. 007 04 to : 1) ap prove the grant application to the U.S. Fish & Wildlife Service and their Job in the Woods program for stream enhancement work on Agency Creek; and 2) authorize the Natural Resources Division Manager, with the assis tance of the Tribal Attorney, to finalize and execute said grant if awarded. Motion carried 6-0-0. B Adoption of Travel Policy for Tribal Council. Val Grout moved, Jan D. Reibach seconded to adopt Resolution No. 008 04: 1) adopting the attached Travel Policy as the travel policy for council members to the extent not inconsistent with Tribal Ordinances; 2) providing that the Travel Policy shall be applied retroactively to January 1, 2004; and 3) authoriz ing the chairwoman to finalize the policy and make any changes she deems necessary and appropriate. Motion carried 6-0-0. B Enrollment New Member. Bob Haller moved, Ed Larsen seconded to adopt Resolution No. 009 04 approving the Tribal membership for indi vidual 5374, because, based on the recommendation of the Enrollment Committee, the individual meets the requirements of the Constitution and the Enrollment Ordinance. Motion carried 6-0-0. ANNOUNCEMENTS B Notice from Falmouth Institute's regarding the following training op tions: a. Ethics and Standards of Conduct for Tribal Officials and Indian Board Members, April 20-21, 2004 Albuquerque, NM, April 22-23, 2004 Las Vegas, NV. Cheryle A. Kennedy and June Sell-Sherer plan to attend, b. Roles and Responsibilities of Tribal Council Members, April 28-29, 2004 Las Vegas, NV. 5:31 p.m. Bob Haller moved, Reyn Leno seconded to adjourn the meet ing. Motion carried.
