4 MARCH 1, 2004
Smoke Signals
Wednesday, January 14, 2004
5:05 p.m. Meeting was called to order by Tribal Council Vice Chair
man Reyn Leno. A quorum was present.
Present was Jack Giffen, Jr., Val Grout, Bob Haller, Ed Larsen, Reyn
Leno, Jan D. Reibach and Valorie Sheker-Robertson
Excused was Cheryle Kennedy (travel) and June Sell-Sherer (ill).
Invocation was done by Jan D. Reibach.
PREVIOUS MINUTES APPROVE & AMEND
B Valorie Sheker-Robertson moved, Val Grout seconded to approve the
December 30, 2003, Tribal Council regular meeting minutes as presented.
Motion carried 6-0-0.
NEW BUSINESS
LEGISLATIVE ACTION COMMITTEE
B Lewis & Clark Challenge Grant Application. Jack Giffen, Jr.
moved, Valorie Sheker-Robertson seconded to adopt Resolution 001 04
approving the Tribe's application for a $38,586.50 Lewis & Clark Chal
lenge grant application and $40,760 in matching funds and authorizing
the chairperson to sign, on behalf of the Tribe, the grant application and
related documents necessary for available funding. The grant would pro
vide a basket weavers gathering followed by bi-weekly basket classes and
dance classes for Tribal members to prepare for the Lewis and Clark Bi
centennial. Motion carried 6-0-0.
B Gaming Commission Executive Director. Val Grout moved, Ed
Larsen seconded to adopt Resolution 002 04: 1) approving the hiring of
Lynn Hillman as Executive Director of the Grand Ronde Gaming Com
mission; and 2) authorizing the Tribal Council Chairwoman to sign the
Employment Agreement with Lynn Hillman. Motion carried 6-0-0.
B Adoption of Election Ordinance Amendments. Jan D. Reibach
moved, Jack Giffen, Jr. seconded to adopt Resolution 003 04 adopting
the amendments to the Election Ordinance. The amendments make vari
ous technical and substantive changes to the Ordinance, including: 1)
moving the nomination of candidates for Tribal Council elections from the
regular General Council meeting in May to a special General Council
meeting held on the last Sunday of June; 2) providing that the Election
Board will distribute a copy of the Election Ordinance, the Constitution,
and the Voter's Address List to candidates at the General Council Meeting
at which nominations are accepted; 3) modifying the automatic recount
provision to enable the Election Board and Election Administrator to con
duct the recount immediately following the original counting of the bal
lots; and 4) modifying the role of alternates. Discussion followed. Mo
tion carried 5-0-1. Ed Larsen abstained.
Vice Chairman Leno referred the following two agenda items to Larry
Kovach, Finance Officer, who read on record the following:
Agenda items "d" and V do not require Tribal Council action. They are
transfers between cost centers in a budget category in an amount less
than $100,000. The Budget and Appropriations Ordinance authorizes
the Finance Officer to approve such transfers provided that the Finance
Officer notifies the Tribal Council within five (5) days of the transfer. As
Finance Officer, I have notified the Tribal Council of the transfer which is
all that is required.
B Capital Projects Budget Transfer of Funds. The committee recom
mends the Tribal Council adopt a resolution authorizing the transfer of
funds in amount not to exceed $41,556.00 from the Tribal CY2004 Capi
tal Projects Designated Contingency Budget to the Tribal Engineer's
CY2004 Capital Projects Budget to complete the work authorized in
CY2003.
B Medical Adaption, Home Repair and Down Payment Programs
Transfer of Funds. The committee recommends the Tribal Council adopt
a resolution authorizing the transfer of funds in the amount not to exceed
$65,759.00 from the Tribal CY2004 Housing Designated Contingency
Budget to the Housing Authority's CY2004 Medical Adaption, Home Re
pair and Down Payment programs.
5:15 p.m. Jan D. Reibach moved, Val Grout seconded to adjourn the
meeting. Motion carried.
Wednesday, January 28, 2004
5:00 p.m. Meeting was called to order by Tribal Council Chairwoman,
Cheryle Kennedy. A quorum was present.
Present was Val Grout, Bob Haller, Cheryle Kennedy, Ed Larsen, Reyn
Leno, Jan D. Reibach and June Sell-Sherer.
Excused was Jack Giffen, Jr. (travel) and Valorie Sheker-Robertson
(travel).
Invocation was done by Val Grout.
PREVIOUS MINUTES APPROVE & AMEND
Jan D. Reibach moved, Reynold L. Leno seconded to approve the January
14, 2004, Tribal Council regular meeting minutes as presented. Motion
carried 6-0-0.
NEW BUSINESS
General Council Meeting February 01, 2004 Agenda Items
B Previous Minutes
1. Amendment to General Council Minutes of December 7, 2004
2. ApproveAmend General Council Minutes of January 4, 2004
B New Business
1. Presentation: Public Works Division
2. Door Prizes $250 (1 at $100 and 3 at $50)
B Reyn Leno moved, Val Grout seconded to approve the General Council
Meeting February 1, 2004 Agenda Items as presented. Motion carried
6-0-0.
LEGISLATIVE ACTION COMMITTEE
B Gaming Commission Board of Commissioner Appointment.
Tabled. Jan D. Reibach moved, Bob Haller seconded to table the resolu
tion until full Council is present to cast their vote appointing Bill Pierce to
the Grand Ronde Gaming Commission to fill the remainder of a three
year term expiring in June of 2006. Motion carried 6-0-0.
B Additional Funding CY2004 COLA and Associated Fringe Ben
efits. Reyn Leno moved, Jan D. Reibach seconded to adopt Resolution
No. 004 04 approving the transfer of $358,582 from the Tribe's Contin
gency budget to Tribal and indirect funded cost centers for 2004 COLA
Distribution and associated fringe benefits. Motion carried 6-0-0.
B Removal of Rodeo Special Event Board Members. Tabled. Reyn
Leno moved, Ed Larsen seconded to table the resolution until full council
is present to cast their vote removing all Rodeo Special Event Board mem
bers and authorizing the Finance Officer and the Tribal Council Rela
tions Coordinator to carry out Rodeo Special Event Board business until
the appointment of new Rodeo Special Event Board members by Tribal
Council. Motion carried 6-0-0.
B OPRD Recreational Trail Program Tillamook Trail Grant Ap
plication. Val Grout moved, Reyn Leno seconded to adopt Resolution
No. 005 04 to: 1) approve the grant application to the Oregon Parks and
Recreation Department Recreational Trails Program for reconstruction of
the historical Tillamook Trail, with grant not to exceed $28,000; 2) waive
indirect costs, which are not covered by the grant; and 3) authorize the
Natural Resources Division Manager, with the assistance of the Tribal
Attorney, to finalize and execute said grant if awarded. Motion carried
6-0-0.
B PricewaterhouseCoopers LLP Agreements. Bob Haller moved,
Jan D. Reibach seconded to adopt Resolution No. 006 04 authorizing
the Finance Officer to negotiate and, with the assistance of the Tribal
Attorney, finalize and execute agreements with PricewaterhouseCoopers
LLP for the 2003 annual independent audit of the Tribe and all its compo
nents and enterprises in an amount not to exceed the
PricewaterhouseCoopers LLP proposed fees dated December 9, 2003. Dis
cussion followed. Motion carried 6-0-0.
B USFWS Job In The Woods Grant Application. June Sell-Sherer
moved, Val Grout seconded to adopt Resolution No. 007 04 to : 1) ap
prove the grant application to the U.S. Fish & Wildlife Service and their
Job in the Woods program for stream enhancement work on Agency Creek;
and 2) authorize the Natural Resources Division Manager, with the assis
tance of the Tribal Attorney, to finalize and execute said grant if awarded.
Motion carried 6-0-0.
B Adoption of Travel Policy for Tribal Council. Val Grout moved,
Jan D. Reibach seconded to adopt Resolution No. 008 04: 1) adopting
the attached Travel Policy as the travel policy for council members to the
extent not inconsistent with Tribal Ordinances; 2) providing that the Travel
Policy shall be applied retroactively to January 1, 2004; and 3) authoriz
ing the chairwoman to finalize the policy and make any changes she deems
necessary and appropriate. Motion carried 6-0-0.
B Enrollment New Member. Bob Haller moved, Ed Larsen seconded to
adopt Resolution No. 009 04 approving the Tribal membership for indi
vidual 5374, because, based on the recommendation of the Enrollment
Committee, the individual meets the requirements of the Constitution and
the Enrollment Ordinance. Motion carried 6-0-0.
ANNOUNCEMENTS
B Notice from Falmouth Institute's regarding the following training op
tions: a. Ethics and Standards of Conduct for Tribal Officials and Indian
Board Members, April 20-21, 2004 Albuquerque, NM, April 22-23, 2004
Las Vegas, NV. Cheryle A. Kennedy and June Sell-Sherer plan to
attend, b. Roles and Responsibilities of Tribal Council Members, April
28-29, 2004 Las Vegas, NV.
5:31 p.m. Bob Haller moved, Reyn Leno seconded to adjourn the meet
ing. Motion carried.