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About Cannon Beach gazette. (Cannon Beach, Or.) 1977-current | View Entire Issue (Jan. 27, 2017)
6A • January 27, 2017 | Cannon Beach Gazette | cannonbeachgazette.com Firm named to manage campus construction Board members cite company’s resources By Katherine Lacaze For Cannon Beach Gazette “Glowing reports” and high recommendations prompted the Seaside School District to select the firm of DAY CPM to administer construction management services during its Jan. 17 meeting. Superin- tendent Sheila Roley said the company “definitely rose to the top” in winning the selection. “With the resources they can provide for us, it was a pretty unanimous decision,” Roley said. District voters approved a $99.7 building bond to re- locate three schools to a new site south of Seaside Heights Elementary School. The board approved the district office’s request to enter into contract negotiations with DAY CPM, a Beaverton-based owner’s rep- resentative consulting firm, to serve in that role for the school district. “We’re delighted to have them be representing us as our owner’s agent,” Superinten- dent Sheila Roley said. In December, the district held a required meeting for any firms interested in submitting a request for proposal for the project manager position. Four firms attended the meeting, but only three submitted proposals. While all three were “strong companies,” Roley said, A development disclosed by DAY CPM after the inter- view process was the firm’s recent merger with Otak Inc., a multidisciplinary interna- tional firm of architects and engineers based in Seaside. The companies finalized the SUBMITTED PHOTO The Hillsboro School District is represented in DAY CPM’s portfolio. SUBMITTED PHOTO Mike Day of DAY CPM. transaction Jan. 9, according to Justine Hill, the district’s busi- ness manager. DAY CPM is re- taining its firm name and staff, including its senior principals. Board member Patrick No- field said it is “not necessarily a bad thing” that the firm has partnered with Otak. “It actually gives them more resources probably,” he said, a sentiment echoed by Roley. Nofield, along with fellow board members Mark Truax and Tom Maltman, served on the selection committee that interviewed the three candi- dates in early January. Truax said it was an eye-opening and enjoyable ex- perience, and an opportunity to learn more about what this project will entail. He encour- aged the other board members to seek out similar opportuni- ties in the future. “We all kind of need to sit on one of those committees as we go through with this pro- cess,” he said. Roley noted she would be contacting the board members in the future and requesting them to serve on the design committee, oversight commit- tee or in other capacities. With the board’s approval at the meeting, district admin- istration is now authorized to enter into contract negotiations with the firm. No definitive cost for services was estab- lished during the bid process, although that is just one factor considered by the selection committee while scoring the candidates. However, DAY CPM did provide the district with its hourly rate schedule for vari- ous personnel and information about other projected costs and reimbursements. The firm de- rived an overall fee estimate of about $1.57 million based on an understanding of the budget, scope and time components of the project, Hill said. This es- timate is defined as a not-to- exceed fee, meaning the firm’s final charge for services can be under but not over that amount without district approval. Last- ly, the contract agreement shall not exceed five years, Hill said. District staff is making progress in other areas relat- ed to the new school project, which is keeping them “busy all the time,” Roley said. Dull Olson Weekes-IBI Group Architects of Portland, providing design and architec- ture services for the project, planned to participate in three different meetings Jan. 18. The first meeting involved Ro- ley, Hill, DOWA and the civil engineer, and they evaluated the project site. Following that, the architect firm presented to all the district’s staff during their collective professional development time, sharing de- tails on what the process will look like and asking for input. During the final meeting with the firm, the administra- tive team helped put together a program plan that outlined different features desired for the new school campus. Roley said the architects have been helpful in reminding the team “that we have a budget, and that we couldn’t add every- thing we could think of.” She assured the board “there will opportunities for staff, parents and communi- ty members, at some point, to participate in meetings to give input on the new building.” The bond steering commit- tee also intended to hold its first meeting during the final week of January. The following week, Hill and Roley planned to work with bond representatives and participate in conference calls to learn more about bond rat- ings, the purchasing process and other pertinent informa- tion. South Wind project would require urban growth boundary amendment South Wind from Page 1A be extended beneath Highway 101 and the water tank could be connected to the system in the Haystack Heights neigh- borhood. South Wind was annexed into city limits but is outside the urban growth boundary. Urban development cannot be approved and urban services cannot be extended to the site unless the boundary is amend- ed. “The reasoning for not jumping ahead with the UGB is that we still don’t have a really strong picture of what we’re doing there,” said May- or Sam Steidel, adding that there were still questions about funding. City Planner Mark Barnes recommended that the coun- cil wait to amend the bound- ary. Urban growth boundaries are usually amended when development is imminent, he said. “From our point of view, there’s no urgency in getting it done now rather than waiting for you to take a closer look at the master plan,” Barnes said. Councilors agreed that an engineering study would pro- vide updated infrastructure construction cost estimates and a better idea of what could be done on the site. Steidel asked if the engi- neering work could be broken down into parts. Barnes said it was possible to plan the trans- portation part of the project separate than water and sewer services. “If you’re in a hurry to have this done sooner, putting this in the next fiscal year budget would get that started quicker,” Barnes said. The city has $500,000 in the general reserve fund that could be used for an engineer- ing study, City Manager Brant Kucera said. The funds would be available in July. “What concerns me is that if this is to become a larger mass care site in case of a di- saster, there’s a point where we keep kicking the can down the road and never get around to developing that infrastructure,” Kucera said. The council will hold a work session to review the South Wind master plan. In February, while devel- oping the proposed fiscal year budget, the city plans to dedi- cate $400,000 of general fund resources to the general reserve fund specifically for relocating critical city functions. The city will continue to do this each February for four more years, according to the city’s strategic plan. Cannon Beach plans to have $2 million in reserve by 2021 for moving critical city functions. R.J. MARX/CANNON BEACH GAZETTE Members of the Design Review Board at a January meet- ing. Chairman Mike Morgan is at left. Project shelved, but city will consider options for future Renovations from Page 1A “Efficiency-wise it will really help,” Grassick said last week. “They’ll have their own little section.” Plans drawn by David Vonada aim to fit in with the architectural style of Can- non Beach, Grassick said last week, with wood shin- gles and white trim. “Dave designed the whole process they spent a lot of time with the department heads and the employees to decide how the work flow goes, you’re got to move things around,” he said. The integrity of the 1940s building is fine, he said, but City Hall would likely not survive an earth- quake under today’s stan- dards. “For us to build a whole new building would be to the magnitude of $3, $4 million,” Grassick said. “ Do you really want to move now to a new building, or do you want to remodel until the tsunami happens?” After an accepted bid, R.J. MARX/CANNON BEACH GAZETTE Public Works Director Dan Grassick in a portion of City Hall that had been slated for remodel. contractors would have had 120 days to complete the project, expected in the middle of June. Without a contending of- fer, the city will be re-evalu- ating next steps and will not be awarding the project this fiscal year. “(We) will reconsider what the options are after discussing with the coun- cil,” Grassick said. Dining on the North Coast NORMA’S SEAFOOD & STEAK 20 N. Columbia, Seaside 503-738-4331 Since 1976 discriminating diners have sought out this Seaside landmark. 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