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About The Blue Mountain eagle. (John Day, Or.) 1972-current | View Entire Issue (May 15, 2019)
B8 CLASSIFIEDS Blue Mountain Eagle 999 Statewide Classifieds Stay in your home longer with an American Standard Walk-In Bathtub. Receive up to $1,500 off, including a free toilet, and a lifetime warranty on the tub and installation! Call us at 1-888- 986-4285. 101 Legal Notices Buying a pet? Selling a pet? Get Results Now DONATE YOUR CAR FOR BREAST CANCER! Help United Breast Foundation education, prevention, & support programs. FAST FREE PICKUP - 24 HR RESPONSE - TAX DEDUC- TION 1-855-252-2579. NOTICE OF STIF COMMITTEE MEETING The Statewide Transportation Improvement Fund Advisory Commit- tee for Grant County Transportation District will hold a public meet- ing on May 16, 2019 at 11:00 a.m. at the People Mover Bus Station, 229 NE Dayton Street, John Day, OR. The purpose of the meeting is to discuss the STIF allocation for the fiscal year July 1, 2019 to June 30, 2020. Any person may appear at this public meeting to discuss the use of STIF funds. The STIF Committee Notice is posted on our website at www.grantcountypeoplemover.com. TOTAL OF ALL FUNDS Salaries Other Associated Payroll Costs Purchased Services Supplies & Materials Capital Outlay Other Objects (except debt service & interfund transfers) Debt Service* Interfund Transfers* Operating Contingency Unappropriated Ending Fund Balance & Reserves 1000 Instruction FTE 2000 Support Services FTE 3000 Enterprise & Community Service FTE 4000 Facility Acquisition & Construction FTE 5000 Other Uses 5100 Debt Service* 5200 Interfund Transfers* 6000 Contingency 7000 Unappropriated Ending Fund Balance VISIT OUR WEBSITE MYEAGLENEWS.COM FOR ALL CHANGES, NEW ADS, OR CANCELLATIONS Contact us by 10AM on Monday! (541) 575-0710 office@bmeagle.com 195 N Canyon Blvd. John Day, OR Adopted Budget This Year 2018-‐19 FINANCIAL SUMMARY -‐ REQUIREMENTS BY OBJECT CLASSIFICATION $520,394 $342,006 $307,998 $249,376 $16,626 $939,085 $0 $0 $118,315 $0 $2,493,800 FINANCIAL SUMMARY -‐ REQUIREMENTS AND FULL-‐TIME EQUIVALENT EMPLOYEES (FTE) BY FUNCTION $413,746 3 $1,061,826 8.5 $23,949 0 $0 0 $0 0 $875,964 $118,315 $0 Total Requirements Total FTE * not included in total 5000 Other Uses. To be appropriated separately from other 5000 expenditures. $2,493,800 11.5 $1,318,500 $1,975,000 $0 $517,585 $104,250 $85,916 $260,000 $0 $0 $4,261,251 Approved Budget Next Year 2019-‐20 $1,712,300 $2,075,000 $0 $588,568 $104,250 $112,135 $310,000 $0 $0 $4,902,253 $650,511 $379,883 $406,736 $686,960 $29,000 $1,004,974 $0 $0 $269,000 $834,187 $671,176 $474,611 $476,840 $694,985 $5,000 $1,182,522 $0 $0 $562,000 $835,119 $4,261,251 $4,902,253 $661,077 3.11 $1,554,371 8 $4,600 0 $0 0 $0 $0 $938,016 $291,000 $812,187 $679,047 $4 $1,711,815 $10 $0 $0 $0 $0 $0 $0 $1,114,272 $582,000 $815,119 $4,261,251 11.11 $4,902,253 13 STATEMENT OF CHANGES IN ACTIVITIES and SOURCES OF FINANCING ** There are no major changes in the general fund uses except that we are purchasing a new car and will be selling our old one. We are now the fiscal agents for the Safe Communities Coalition, those funds will be dispersed out of a special revenue fund that contains the revenue from those grants specific to that program. We have applied for a grant to provide a Summer Work Experience for students in John Day and Prairie City School Districts with hopes to eventually expand county-‐wide. Permanent Rate Levy (Rate Limit $3.7557 per $1,000) Local Option Levy Levy For General Obligation Bonds 101 Legal Notices Email: holmstroms@grantesd.k12.or.us FINANCIAL SUMMARY -‐ RESOURCES Actual Amount Last Year 2017-‐18 $1,293,072 $2,085,735 $0 $348,780 $104,550 $13,190 $190,306 $0 $0 $4,035,633 Total Requirements Place your ad with Blue Mountain Eagle Classifieds now: Call 541-575-0710 or go online to: MyEagleNews.com DON’T FORGET TO 101 Legal Notices Telephone: 541-‐575-‐4071 Beginning Fund Balance Current Year Property Taxes, other than Local Option Taxes Current Year Local Option Property Taxes Other Revenue from Local Sources Revenue from Intermediate Sources Revenue from State Sources Revenue from Federal Sources Interfund Transfers All Other Budget Resources Total Resources TODAY Your digital subscription includes unlimited access to MyEagleNews.com from your computer, smartphone or tablet. You’ll get around the clock access to the Blue Mountain Eagle and more! NOTICE OF BUDGET HEARING A public meeting of the Mount Vernon Rural Fire will be held on May 21, 2019 at 6:30 p.m. at Mount Vernon City Hall, Mount Vernon, Oregon. The purpose of this meetings is to discuss the budget for the fiscal year beginning July 1, 2019 as approved by the Mount Vernon Rural Fire PD Budget Committee. A summary of the budget is presented below. A copy of the budget may be inspected or obtained at 53983 Happy Valley Lane Mount Vernon between the hours of 10:00 a.m. and 3:00 p.m. This budget us for an annual budget period. This budget was prepared on a basis of accounting that is the same as the preceding year. NOTICE OF BUDGET HEARING Contact: Stacie Holmstrom BLUE MOUNTAIN EAGLE $107 2 years out of county 101 Legal Notices A public meeting of the Grant County Education Service District will be held on May 28, 2019 at 5:15 PM at 835 S. Canyon Blvd., John Day, Oregon. The purpose of this meeting is to discuss the budget for the fiscal year beginning July 1, 2019 as approved by the Grant County Education Service District Budget Committee. A summary of the budget is presented below. A copy of the budget may be inspected or obtained at 835 S. Canyon Blvd., John Day, Oregon, between the hours of 8 a.m. and 4 p.m. This budget is for an annual budget period. This budget was prepared on a basis of accounting that is the same as the preceding year. If different, the major changes and their effect on the budget are: No major changes SUBSCRIBE TO THE $57 1 year out of county 101 Legal Notices NOTICE OF BUDGET HEARING FORM ED-‐1 DONATE YOUR CAR, TRUCK OR BOAT TO HERITAGE FOR THE BLIND. Free 3 Day Vaca- tion, Tax Deductible, Free Tow- ing, All Paperwork Taken Care Of. CALL 1-844-533-9173. $85 2 years in county 101 Legal Notices 101 Legal Notices A PLACE FOR MOM. The na- tion’s largest senior living refer- ral service. Contact our trusted, local experts today! Our service is FREE/no obligation. CALL 1-888-651-5669. $45 1 year in county Wednesday, May 15, 2019 101 Legal Notices PROPERTY TAX LEVIES Rate or Amount Imposed $3.7557/$1000 Rate or Amount Imposed $3.7557/$1,000 Rate or Amount Approved $3.7557/$1000 101 Legal Notices REQUEST FOR QUALIFICATIONS/PROPOSAL For Grant Administration Services Heart of Grant County’s Meredith House Domestic Trauma Service Center Design and Construction Project Grant County 201 S Humbolt, Suite 280 Canyon City, OR 97820 • 541-575-0059 Due Date: May 28, 2019 3:00 pm PDT Submit Proposal to: Grant County Court 201 S Humbolt, Suite 280 Canyon City, OR 97820 Work under this contract will be funded in its entirety with federal grant funds from the Oregon Community Development Block Grant program administered by the Oregon Business Development Department and matching funds from Heart of Grant County, a 501(c)3 non-profit organization. Grant County is an Equal Opportunity Employer. Introduction This is a Request for Qualifications (RFQ) for selecting a Grant Administrator to administer a Community Development Block Grant (CDBG) that has been awarded to Grant County from Oregon Business Development Department (OBDD). The total CDBG grant amount is $1,500,000. The grant will be used by Grant County to complete the design and construction of Heart of Grant County’s Meredith House, a domestic trauma service center. General Scope of Work The Grant Administrator shall provide the following services associated with the CDBG grant for the Grant County Heart of Grant County’s Meredith House domestic trauma service center, as delineated in the appropriate grant handbook and other agency specified publications (this listing is not meant to be exhaustive or exclusive in nature): Grant Administration Plan Responsible Party Required Action/Activity Grant County Initial Procurement of Grant Administration Services: 1. Draft “Request For Qualifications” 2. Advertise and select these services 3. Legal review of contract and agreements Initial Procurement of Engineering Services 1. Coordinate with grant administrator to procure these Services 2. Review and approve procurement documents 3. Advertise and select these services 4. Legal review of contract and agreements Grant Administrator Coordinate Grant Administration Activities: • Serve as central contact for local, state, and federal people involved in the project. • Possess knowledge of state law for procurement of materials and services. • Coordinate all grant activities and administration • Administration of all grant related contracts • Monitor project progress against the Scope of Work and Budget, providing the results to the Grant County Court and OBDD • Ensure that all the exhibits and conditions of the grant contract are fulfilled • Label all correspondence and other required documents with the appropriate project ID number(s) • Obtain copies of all project Contracts and Agreements and provide copies to OBDD • Submit WBE and MBE outreach efforts and document the same • Prepare budgets, schedules, and amendments as needed • Establish and maintain grant files during the project, which upon project completion shall be given to Grant County for their records • Prepare cash requests, progress reports and other documents on an “as needed basis” • Participate in visits from the various State and Federal agencies to monitor the project. Prepare any responses to “Findings” of these visits after consulting with Grant County • Prepare, and after review by Grant County submit reports as needed, to include the Project Completion Report • Provide financial information on the grants for any audits performed to include Grant County’s Annual Audit • Other duties as assigned/needed Grant Administrator Complete “first draw” Requirements Prior to Requesting a Drawdown of Grant Funds. Ensure preparation and signing of Finding of Environmental Exemption from Part 58 Environmental Review Requirements for grant administration, engineering, architectural and other “exempt” activities. • Ensure adoption and publication of a Fair Housing Resolution • Ensure compliance with the state of Oregon’s Residential Anti-displacement and Relocation Assistance Plan, if applicable. • Ensure completion of Self-Evaluation for Compliance with Section 504 Handicap Accessibility Checklist and related requirements • For participants with 15 or more employees, assure a current Policy of Nondiscrimination on the Basis of Handicapped Status and related grievance procedures are in place. • Complete OBDD reviewed Section 3 Plan • Complete OBDD reviewed Limited English Proficiency Language Access Plan (LAP) Grant Administrator Complete “final draw” Requirements and Project Closeout • Submit a completed Minority, Women and Emerging Small Business Activity Report • Submit a completed Section 3 Summary Report, if applicable • Provide evidence of actions to further Fair Housing • Ensure holding of Second Public Hearing and submission of all necessary documentation Grant County will be the fiscal agent for these grants, receiving and dispersing the grant funds after the Grant Administrator has reviewed and approved these requests. Qualifications and Evaluation Criteria Please indicate in writing the following information about you and/or your firm’s ability and desire to perform this work. Firms will be rated based upon the weight assigned to each item as noted in parentheses at the end of each statement below (100 Total Points): • Previous grant administration experience on CDBG projects within the state of Oregon including past performance history adhering to CDBG Grant Management Handbook guidelines. (45 points) • Method of approach proposed to be used on the project by the Grant Administrator (20 points) • Availability and experience of proposed staff and their projected assigned tasks (15 points) • A list of references including addresses and telephone numbers of the contact person. (20 points) Evaluation Procedure • The evaluation process shall be administered in accordance with the authority and the procedures in ORS 279C. Proposals submitted on time will be forwarded to an evaluation committee who will independently score each proposal per the scored criteria listed above. • The outcome of the independent evaluation may, at the County’s sole discretion, result in: a) Notice to a proposer of selection for tentative negotiation and possible award; or b) Further steps to gather more information for evaluation, which often means a notice of placement on an interview list with time and date of the interview. • While price is very important, it will not necessarily govern selection of the Consultant. The cost and statement work will be negotiated with the Consultant, within the overall intent described in this RFQ. • If negotiations are not successful, the County may terminate negotiations with the top ranked Consultant and may begin negotiations with the next highest ranked Consultant or can the Request for Proposal. Selection Process The selection committee appointed by Grant County Court will review, score and rank the Proposers’ RFQs. Interviews may be requested prior to awarding. Contract negotiations with the highest ranked Proposer shall be directed toward obtaining written agreement on: • The Consultant’s tasks and a performance schedule; • A contract which is consistent with the Proposer’s RFQ; • A contract which is fair and reasonable to the County, taking into the account the estimated value, scope, complexity, and nature of the Consultant Services. Grant County reserves the right to: • Amend, modify, or withdraw this RFQ. • Require supplemental statements or information from the Proposer(s) or selected highest ranking Proposer. • Extend deadline for responses to this RFQ. • Accept or reject any and all proposals pursuant to this RFQ. • Waive or correct any irregularities in proposals after prior notice to the Proposer. • Negotiate with alternate Proposers, if initial contract negotiations are unsuccessful. This RFQ does not obligate Grant County to award a contract, to pay costs incurred in preparing any proposal, or to procure the services described herein. All proposals are submitted at the sole cost and expense of the Proposer(s). Grant County shall incur no liability or obligation to a Proposer except pursuant to a written contract for services, duly executed by the Proposer, and an authorized signatory for Grant County. Submission Requirements Two (2) originals and one (1) electronic copy of the RFP response and cover letter in PDF format on a flash drive in a sealed envelope. Originals must bear an original signature of a duly authorized representative empowered to bind the Proposer. Proposals shall be clearly marked “RFQ FOR CDBG LABOR STANDARDS” on the outside of the envelope and shall be submitted to: Grant County Court 201 S Humbolt, Suite 280 Canyon City OR 97820 Submission deadline: 3:00 pm PDT, Tuesday, May 28, 2019 Missed deliveries, late or faxed submittals will be considered non-responsive. Questions and Clarifications All inquiries relating to the RFQ process to include administration, deadline, award, and/or to the substantive technical portions of the RFQ must be received no later than five (5) days prior to the deadline and be directed to: Grant County Contact: Grant County Economic Development 530 E Main St Suite 10 John Day OR 97845 Attn: Allison Field, Director Email: allison.field@grantcountyoregon.net Any questions regarding the intent of the work or technical aspects of the work must be submitted in writing to Grant County. Substantive questions and answers will be made available to all known RFQ recipients; when appropriate, revisions, substitutions, or clarifications shall be issued as official addenda to this RFQ. Format for Proposals The Proposal should be organized in accordance with a cover letter and list of scored criteria. The Proposal should not exceed five (5) pages, excluding the cover letter, any tabs or indexes. • One page is defined as: one side of a single 8-1/2”x11” page, with minimum 12-point font size for the substantive text. Proposers are encouraged to submit Proposals on recycled paper without binders. Cover stock is acceptable. • A duly authorized representative empowered to bind the Proposers’ must sign the Proposal Public Records Information provided in a Proposal, will to the extent allowed by law, be held in confidence and not reveled or discussed with competitors. Compensation CDBG funds and Heart of Grant County matching funds designated for grant administration for this project will be used to pay for Grant Admin- istrator services. A fixed sum to be negotiated in an amount not to exceed the sum allocation in the CDBG grant award may be used for grant administrative costs directly related to the funded project. Payment arrangements shall be determined by mutual agreement between Grant County and the Grant Administrator. Costs for legal notices, accounting and auditing, and project closeout will be the responsibility of Grant County. Timeline for the Evaluation Process: RFQ Released May 8, 2019 Responses Received: May 28, 2019 by 3 p.m. PDT Selection Committee Review: May 29, 2019 County Award (pending possible interviews): May 31, 2019 Contract Signed: At the earliest convenience of both parties after award. Protest Procedures 1. Solicitation: Written protests or requests for the change of a solicitation provision, specification or contract term shall be submitted to Grant County seven (7) calendar days prior to the close of this solicitation period. 2. Selection Protest: Everyone who submits an RFQ will be notified in writing of their selection status. Anyone claiming to be adversely affected or aggrieved by the selection process shall have seven (7) calendar days after the receipt of selection notification to submit a written protest. 3. Grant County shall have the authority to settle or resolve all written protests. Late protests will not receive any consideration. Work under this contract will be funded in its entirety with federal grant funds from the Oregon Community Development Block Grant program administered by the Oregon Business Development Department and matching funds from Heart of Grant County, a 501(c)3 non-profit organization. 101 Legal Notices 101 Legal Notices City of John Day A meeting of the John Day City Council will be held on May 28, 2019 at 7:00 p.m. at 316 S Canyon Blvd, John Day, Oregon. The purpose of this meeting is to discuss the budget for fiscal year beginning July 1, 2019 as approved by the Budget Committee. A summary of the budget is presented below. A copy may be in inspected or obtained at the John Day City Hall between the hours of 8:00 a.m. and 4:00 p.m. Monday through Friday. The budget was prepared on a basis of accounting that is consistent with the basis used last year. CITY OF JOHN DAY PROPOSED 2019-2020 BUDGET SUMMARY Actual FY 17-18 Adopted FY 18-19 Budget Committee Approved FY 19-20 RESOURCES Net Working Capital 2,660,699 4,856,931 Federal, State and Other Grants 173,298 3,792,600 Revenue from Bonds & Other Debt 3,069,292 834,700 Interfund Transfers 1,582,260 529,481 Fees & Licenses 1,796,611 1,901,229 Other Current Resources 2,700,700 307,596 Estimated Resources other than Property Taxes 11,982,861 12,222,537 Revenue from Division of Tax 365,630 332,290 Total Resources 12,348,491 12,554,827 4,404,886 6,714,000 0 444,375 1,906,577 181,166 13,651,004 345,530 13,996,534 REQUIREMENTS BY OBJECT CLASSIFICATION Personnel Services 1,404,966 Materials & Services 965,794 Capital Outlay 418,561 Debt Service 2,180,139 Interfund Transfers 1,908,369 Contingencies 0 Unappropriated Ending Fund Balance 0 TOTAL REQUIREMENTS 6,877,829 1,818,972 1,662,737 7,177,657 443,820 445,154 716,487 1,661,534 1,653,790 8,224,047 393,450 435,904 1,107,809 290,000 12,554,827 520,000 13,996,534 REQUIREMENTS BY ORGANIZATIONAL UNIT Administration 613,361 1,015,712 1,290,883 FTE2.50 3.75 5.50 Police 459,203 FTE4.73 517,271 4.23 544,810 4.73 Fire FTE 240,755 0.34 566,364 0.39 251,866 1.20 Streets & Public Works 4,989,430 FTE 6.00 4,890,886 6.20 3,967,296 5.80 Dispatch FTE 375,133 5.67 681,304 5.67 99,218 0.00 Broadband FTE 93,616 0.00 4,776,650 0.00 7,675,749 0.00 Non-departmental / Non-program 106,329 106,640 FTE 0.00 0.00 109,712 0.00 TOTAL REQUIREMENTS6,877,829 TOTAL FTE 19.24 13,939,534 17.23 12,554,827 20.24 SIGNIFICANT CHANGES: * The proposed budget reflects a $1 increase in the base rate for residential water services. * The proposed budget reflects a $1 increase in the base rate for residential sewer services. * The proposed budget reflects a reduction of Police personnel to 4 FTE. * The proposed budget reflects a 2% COLA increase. * The proposed budget reflects grant revenues currently applied for but not received for the Broadband project. * The proposed budget reflects an approximate 10% increase in employee health insurance premiums. * The proposed budget reflects an approximate increase of 15% in Property/Liabili- ty insurance premiums. * The proposed budget reflects changes in personnel allocation resulting in an increase in Administration and a decrease in Streets/Public Works FTE count. * The proposed budget reflects increasing a part-time employee to 3/4 time. This may be necessary with theanticipated sewer and broadband projects. PROPERTY TAX LEVY Rate or Amount Rate or Amount Imposed Imposed Permanent Rate Levy 2.9915 (rate limit $2.9915 per $1,000) Local Option Levy 0 Levy for General Obligation Bonds $57,000 Rate or Amount Approved 2.9915 2.9915 0 0 $57,000 $57,000 STATEMENT OF LONG-TERM INDEBTEDNESS Estimated Debt Outstanding on July 1 General Fund: Fire Fire Hall Building Project Sewer Fund Property Acquisition Loan Greenhouse Construction Project Water/Sewer Funds Loan Refinance Package Estimated Debt Authorized, but not incurred on July 1 511,000 - 482,812 400,000 - - 1,972,952 -