Election Processes for Statewide
Officers, District Directors,
Delegates and Alternates to
General Council
Statewide Officer nominations opened in conjunction
with District Officers on February 1,2002. District
Director and Assistant District Director nominations
closed on February 21,2002, with Statewide Officer
nominations closing on August 13,2002. Nominations
for District General Council Delegates will open April
15,2002. The following calendar is to assist you in
meeting important timelines throughout the year.
6/15
Local & District GC Delegate Report
Forms & Credentials Forms due at HQ
General Council Registration Packets
Mailed to Delegates
6/21
July 2002
7/1
General Council Registration Form &
Committee Assignment Request
Forms Due at HQ
Employer Notification Letters of GC Delegates
» Mailed
5pm Receipt Deadline for Statewide Officer Nom.
Forms at HQ for Publishing in TOPE Voters’ Guide
Standing Comm. Budget Planners Mailed
Board Meeting
< Appointment of General Council Committee
Members, Chairs, Pages, Sgts.-at-Arms
TOPE w/Statewide Officer Voters’ Guide Mailed
Hotel Deadline for Room Reservations.
Hotel Confirmations & Delegate
Credentials Mailed to Delegates
5:00 pm Deadline for Board Resolutions
Standing Committee Budget Deadline
7/1
7/1
2002 GENERAL COUNCIL/
ELECTIONS CALENDAR
7/3
7/13
March 2002
3/9
3/15
3/25
Board Meeting
General Council Resolutions Review
Committee Appointed .
TOPE mailed (Candidate Profiles for District
Directors & Assistant District Directors;
Ballots for District Officers (District
Directors & Assistant Directors) Mailed
District General Council Delegate
Nomination Forms M ailed to Leaders/Posted on Website
4/12
4 /1 3
4 /1 3
4 /1 5 '
5:00 pm Deadline for Receipt of
District Director/ADD Election Ballots at HQ-
District Election Ballots Counted at HQ
Executive Com m ittee M eeting
Nominations Open for District General Council
Delegates (April 15-May 3 ,5 pm)
M ay 2002
5/3
5/10
5/14
5/18
5/28
5:00 pm Deadline for Receipt of District
Delegate Nomination Forms @ HQ
5:00 pm Deadline for Submitting
General Council Resolutions to HQ
General Council Resolutions Review Committee
begins Working on Resolutions Submitted
District General Council Delegate Ballots Mailed
Board Meeting
General Council Delegate Report Forms &
Credentials Forms Mailed to Local Presidents
& District Directors
June 2002
6/4
6/5
6/8
6/10
7/22
7/22
August 2002
April 2002
4/8
7/19
7/21
5:00 pm Deadline for Receipt of District General
Council Delegate Ballots at HQ
District General Council Delegate
Ballots Counted at HQ
Executive Committee Meeting
AFL-CIO COPE Convention
8/9
8/10
8/21
8/21-25
8/23
8/25
Finance Committee Budget Meeting
Executive Committee Meeting
Pre-General Council Board Meeting
GENERAL COUNCIL SESSION
5pm Close o f Statewide Officer
- H Nominations at General Council
Board Meeting (Statewide Officers &
-
5:00 pm Deadline for Submission of Statewide Officer
« Candidate Statements for Enclosure with Ballots
September 2002
9/14
Board Meeting (if needed)
Mid-to-Late September: Statewide Officer Ballots Mailed
October 2002
10/12
Executive Committee Meeting
M id-to-Late October:
Statewide Officer Ballots Counted by Ryder
Election Services (Results on Hotline and Website)
November 2002
11/5
11/15
11/15
11/16
General Elections
District/Local Budget Deadline
Newly Elected Statewide Officers Installed
Board Meeting
December 2002
12/14
Executive Committee Meeting
Important Information!
SEIU Local 503, OPEU’s General Council Resolution Process
Resolutions for General Council delegates’ consideration in August 2002 may
be authored by any member and sponsored by Locals, Districts, or Standing
Committees, or by submitting them with 50 active members’ signatures. This is an opportunity
for members to present solutions to problems, express new ideas or concepts or revise the
Union’s position on a specific issue. We encourage you to have your ideas considered by the
governing body of SEIU Local 503, OPEU by participating in the resolution process. F or more
information, contact your steward, a local/district officer or call Union Headquarters at
(800) 452-2146. (For cost impact clarification, contact Martha at Union HQ, ext. 174.)
Resolution submittal deadline is 5pm, May 10,2002 atUnioii HQ.
PA CE 2 0 T H E OREGON PUBLIC EM PLOYEE
any delegate vacancies.
District G eneral C ouncil Delegates: N om ina
tions for District G eneral C ouncil delegates
open A pril 1 5 ,2 0 0 2 and close at 5pm M ay 3,
2002. Nomination forms will be posted at worksites and on
the website. Candidate statements will be mailed with ballots
on May 14,2002. Ballots must be reeieved at SERI Lcoal 503,
OPEU Headquarters by 5pm, June 4,2002, and will be counted
on June 5,2002 at Union HQ by the Elections Committee.
District Director-elects and Assistant Director-elects who
ate not incumbents take the first District Delegate positions;
remaining positions are filled with elected District Delegates,
Alternates are elected to fill possible vacancies in delegate • '
positions.
-
, ;
District Directors and Local Officers were notified of then-
official delegate counts in January. Locals are electing their
General Council delegates and alternates in accordance with
their bylaws and should forward election results to HQ by
June 15,2002. General Council Delegate report forms and
credentials forms will be mailed to locals in late May.
District Directors and Assistant District Directors:
V Newly Installed Board Members)
8/26
Delegates come to General Council as elected
representatives either from their District or Local or
from the Board of Directors. Alternate District and
Local delegates are elected for the purpose of filling
District Directors and Assistant Directors are elected on a
representational basis according to the distribution outlined hl
** Article VI of the SEIU Local 503, OPEU Constitution.
• Nominations closed February 21, 2002 a t 5:OOpra. Candidate
statements are contained in this issue of The Oregon'Public
Employee (POPE). Ballots for each district will be mailed to .
each eligible voter in their respective districts on or about
March 25,2002. These ballots must be returned to SEIU Local
503, OPEU HQ by April 12,2002 at 5:00pm. Ballots will be
counted April 13,2002 at HQ by the Elections Committee.
Report forms will accompany the vote tallies sent to the
Districts following the election.
General Council D elegate R eporting: Reporting of
delegates is accomplished by local and district leadership
submitting completed delegate report forms and credentials
forms for each delegate and alternate to HQ by June 15. HQ
will then mail registration packets to delegates. Delegates
should return completed registration forms to HQ as soon as
possible, but no later than July 1, HQ will provide notice of
official Union delegates to state, local government and private
non-profit employers beginning July 1; homecare workers do .
not require agency reporting of delegate Status. .Where
contractually required (DAS and OUS), the employer must
grant requests for time off to. attend, provided they are notified
at least 30 days in advance of General Council. Delegates
.may use accrued leaves o f various types or leave without pay
as specified in their collective bargaining agreement.
Statew ide Officer Elections: Statewide officers are the
Union President, Vice President, Secretary-Treasurer and
Executive Director. Nominations for“statewide officers opened
February 1,2002 and will close at 5pra on August 23,2002.
Nomination forms must be received by 5pm, July 1,2002to be
published in the July issue of The Oregon Public Employee
(TOPE). The forms have been posted at'worksites and on our
website (www.seiu503.org). Candidate profiles will be
published in TOPE preceding the election. Ballots and
Candidate Statements will be mailed tp members mid-to-late
September. Ballots will be counted by Ryder Election Services
mid-to-late October 2002. Election results will be available on
the SEIU Local 503, OPEU hotline and on the website.
Direct any questions concerning election guidelines,
resolution processes or General Council to your local
officers, district directors or any statewide officer.