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101 Legal Notices
Wednesday, May 22, 2019
B9
101 Legal Notices
NOTICE OF BUDGET COMMITTEE MEETING
&
BOARD OF DIRECTORS MEETING
A public meeting of the Budget Committee of the Training and Em-
ployment Consortium, Union, State of Oregon, to discuss the budget
for the fiscal year July 1, 2019 to June 30, 2020, will be held at Baker
County Courthouse, Baker City, Oregon. The meeting will take place
on Wednesday, June 5, 2019 at 2:00 P.M. The purpose of the meet-
ing is to receive the budget message and to receive comment from
the public on the budget. A copy of the budget document may be in-
spected or obtained on or after June 5, 2019 at 1901 Adams Avenue,
La Grande, Oregon between the hours of 8:00 A.M and 5:00 P.M.
This is a public meeting where deliberation of the Budget Committee
will take place. Any person may appear at the meeting and discuss
the proposed programs with the Budget Committee.
101 Legal Notices
101 Legal Notices
Probate No. 2655
NOTICE TO INTERESTED PERSONS
IN THE COUNTY COURT OF THE STATE OF OREGON
For the County of Grant
The Estate of
THADDEUS G. COWAN THOMPSON
Deceased.
Notice is hereby given that Robert F. CowanThompson
has been appointed Personal Representative. All persons having
claims against the Estate must present them, with vouchers at-
tached, within four months after the date of first publication of this
notice, as stated below, to the Personal Representative c/o Yturri
Rose LLP, 89 SW 3rd Avenue, PO Box “S”, Ontario, Oregon 97914.
Claims not presented within the four months may be barred.
All persons whose rights may be affected by the proceed-
ings may obtain additional information from the records of the Court,
the Personal Representative, or the attorneys for the Personal Rep-
resentative.
Attorneys for Personal Representative:
Ryan H. Holden, OSB #130044
Yturri Rose LLP
PO Box “S”
89 SW 3rd Avenue
Ontario, OR 97914
Telephone: (541) 889-5368
Facsimile: (541) 889-2432
rholden@yturrirose.com
101 Legal Notices
DATED and first published: May 8, 2019
101 Legal Notices
101 Legal Notices
101 Legal Notices
REQUEST FOR QUALIFICATIONS/PROPOSAL
For Labor Standards Compliance Services
Heart of Grant County’s Meredith House Domestic Trauma Service Center Design and Construction Project Grant County
201 S Humbolt, Suite 280 Canyon City, OR 97820 • 541-575-0059
Due Date: May 28, 2019 3:00 pm PDT
Submit Proposal to: Grant County Court
201 S Humbolt, Suite 280 Canyon City, OR 97820
Work under this contract will be funded in its entirety with federal grant funds from the Oregon Community Development Block Grant program administered by the
Oregon Business Development Department. Grant County is an Equal Opportunity Employer.
Introduction Grant County desires to contract with a consultant to assist the County with its Labor Standards compliance duties as a part of the Community
Development Block Grant program. This is a stand-alone project. This project is funded by a Community Development Block Grant (CDBG) awarded from the Oregon
Business Development Department (OBDD) in its entirety. The total CDBG grant amount is $1,500,000. This is a Request for Qualifications (RFQ) for selecting Labor
Standards Compliance Services. The grant will be used by Grant County to complete the design and construction of Heart of Grant County’s Meredith House, a
domestic trauma service center.
General Scope of Work The Labor Standards Compliance consultant shall provide the following services associated with the CDBG for Grant County’s Mere-
dith House Domestic Trauma Service Center Design and Construction Project on behalf of Heart of Grant County as delineated in the appropriate funding handbook
and other agency specified publications (this listing is not meant to be exhaustive or exclusive):
• Determine the specific labor standards parameters applicable for the construction project.
• Implement and monitor Equal Employment Opportunities (EEO) program.
• Verify the contractor and subcontractors’ eligibilities to contract with Federal and State agencies.
• Prepare and submit regulatory contract award notices to Contractor, Office of Federal Contract Compliance Programs and to Business Oregon for CDBG funds
using Exhibit 6F of the CDBG Grant Handbook.
• Help coordinate with all parties involved the pre-construction meeting and inform contractors of wage and reporting obligations. Help prepare and distribute
pre-construction meeting agenda and minutes.
• Create and maintain Labor Standards Enforcement File
• Conduct employee interviews and reconcile with Certified Payrolls. Verify and document posting of federal notices on jobsite.
• Perform ongoing and timely monitoring reviews of the weekly Certified Payroll Reports and related submissions for compliance.
• Notify the prime contractor in writing of any labor discrepancies or suspected violations and define the corrective actions to be taken including restitution payments.
• Identify violations and investigate complaints of underpayment to workers.
• Prepare the Notice of Labor Standards Violation Report and HUD 5.7 Enforcement Report for the underpayments to workers, if necessary.
• Maintain a Labor Standards Administration and Enforcement File.
• Prepare various reports for contract and labor compliance including but not limited to the Contract and Subcontract Activity Report, and Semi-Annual Labor
Standards Enforcement Report.
• Review the final project file and participate in the final review meeting with Business Oregon.
Proposal Requirements The Proposer, and all firms, subsidiaries, and individuals providing professional services shall be licensed to practice in each of their
respective areas of professional expertise in the State of Oregon and shall comply with all the State of Oregon Professional Engineering licensure requirements.
The submittal must include the following, in addition to what is required to comply with the Evaluation Criteria below:
• The firm’s name, address, phone number, and fax number;
• The name of the contact person within the firm and their email address;
• A list of firm’s key personnel who would be assigned to this Project, by discipline;
• The tasks required to complete the Scope of Work;
• Date of completion of each task; and
• Insurance certificate(s) showing insurance for a minimum of $1,000,000:
• Worker’s Compensation
• Professional Service Liability/Errors or Omissions
• Comprehensive General Liability
Any proposal that materially fails to satisfy the above stated Proposal Requirements will not be further evaluated.
Evaluation Criteria Please indicate in writing the following information about you and/or your firm’s ability and desire to perform this work. Firms will be
rated based upon the weight assigned to each item as noted in parentheses at the end of each statement below (100 Total Points).
• Introduction (no points awarded): Provide a cover letter generally describing you and/or your firm’s character and culture. Include a description of any branch
offices, year established, and a list of disciplines regularly performed by your staff.
• Experience (40 points): Demonstrate your prior experience in similar projects within the last five years. Responses must list projects performed within the last three
years, most comparable to the request services and include any projects that were in part or fully funded by Oregon Community Development Block Grants (OCDBG)
and the Proposers responsibilities in meeting OCDBG requirements. Also, for each project, include information about timeline/completion date of similar projects.
• History (20 points): Provide a history of your and/or your firms’ engineering design experience on domestic trauma service centers, domestic violence shelters, or
similar facilities in small, rural Oregon communities. Specify how many years of experience you and/or your firm has of design experience for community facilities in
small, rural Oregon communities.
• Available Resources & Team (30 Points): The amount and type of resources, and number of experienced staff (including sub-contractors), available to perform the
Consultant Services required by this project including without limitation: recent, current, and project workloads related to staff and resources for the duration of the
project. Provide a resume for each key team member indicating their experience relating to this project, and whether they are an outside consultant or an employee of
your firm.
• References (10 Points): Provide three references demonstrating your ability to contribute to the success of the project completion. Include name, title, phone
number, e-mail address and type and length of professional relation to reference.
Evaluation Procedure
• The evaluation process shall be administered in accordance with the authority and the procedures in ORS 279C. Proposals submitted on time will be forwarded
to the selection committee who will independently score each proposal per the scored criteria listed above.
• The outcome of the independent evaluation may, at the County’s sole discretion, result in: a) Notice to a proposer of selection for tentative negotiation and possible
award; or b) Further steps to gather more information for evaluation, which often means a notice of placement on an interview list with time and date of the interview.
• While price is very important, it will not necessarily govern selection of the Consultant. The cost and statement work will be negotiated with the Consultant,
within the overall intent described in this RFQ.
• If negotiations are not successful, the County may terminate negotiations with the top ranked Consultant and may begin negotiations with the next highest
ranked Consultant or can the Request for Proposal.
Selection Process The selection committee appointed by Grant County Court will review, score and rank the Proposers’ RFQs. Interviews may be requested
prior to awarding. Contract negotiations with the highest ranked Proposer shall be directed toward obtaining written agreement on:
• The Consultant’s tasks and a performance schedule;
• A contract which is consistent with the Proposer’s RFQ;
• A contract which is fair and reasonable to the County, taking into the account the estimated value, scope, complexity, and nature of the Consultant Services.
Grant County reserves the right to:
• Amend, modify, or withdraw this RFQ.
• Require supplemental statements or information from the Proposer(s) or selected highest ranking Proposer.
• Extend deadline for responses to this RFQ.
• Accept or reject any and all proposals pursuant to this RFQ.
• Waive or correct any irregularities in proposals after prior notice to the Proposer.
• Negotiate with alternate Proposers, if initial contract negotiations are unsuccessful.
This RFQ does not obligate Grant County to award a contract, to pay costs incurred in preparing any proposal, or to procure the services described herein. All pro-
posals are submitted at the sole cost and expense of the Proposer(s). Grant County shall incur no liability or obligation to a Proposer except pursuant to a written
contract for services, duly executed by the Proposer, and an authorized signatory for Grant County.
Submission Requirements Two (2) originals and one (1) electronic copy of the RFP response and cover letter in PDF format on a flash drive in a sealed
envelope. Originals must bear an original signature of a duly authorized representative empowered to bind the Proposer. Proposals shall be clearly marked “RFQ
FOR CDBG LABOR STANDARDS” on the outside of the envelope and shall be submitted to: Grant County Court
201 S Humbolt, Suite 280 Canyon City OR 97820
Submission deadline: 3:00 pm PDT, Tuesday, May 28, 2019
Missed deliveries, late or faxed submittals will be considered non-responsive.
Questions and Clarifications All inquiries relating to the RFQ process to include administration, deadline, award, and/or to the substantive technical
portions of the RFQ must be received no later than five (5) days prior to the deadline and be directed to:
Grant County Contact: Grant County Economic Development
530 E Main St Suite 10 John Day OR 97845
Attn: Allison Field, Director Email: allison.field@grantcountyoregon.net
Any questions regarding the intent of the work or technical aspects of the work must be submitted in writing to Grant County. Substantive questions and answers
will be made available to all known RFQ recipients; when appropriate, revisions, substitutions, or clarifications shall be issued as official addenda to this RFQ.
Format for Proposals The Proposal should be organized in accordance with a cover letter and list of scored criteria. The Proposal should not exceed five (5)
pages, excluding the cover letter, any tabs or indexes.
• One page is defined as: one side of a single 8-1/2”x11” page, with minimum 12-point font size for the substantive text. Proposers are encouraged to submit
Proposals on recycled paper without binders. Cover stock is acceptable.
• A duly authorized representative empowered to bind the Proposers’ must sign the Proposal
Public Records Information provided in a Proposal, will to the extent allowed by law, be held in confidence and not reveled or discussed with competitors.
Compensation A fixed sum not to exceed the sum allocation of the CDBG funding awards – $20,000.
Timeline for the Evaluation Process: RFQ Release May 8, 2019
Responses Received: May 28, 2019 by 3 p.m. PDT
Selection Committee Review: May 29, 2019
County Award (pending possible interviews): May 31, 2019
Contract Signed: At the earliest convenience of both parties after award.
Protest Procedures
1. Solicitation: Written protests or requests for the change of a solicitation provision, specification or contract term shall be submitted to Grant County seven (7)
calendar days prior to the close of this solicitation period.
2. Selection Protest: Everyone who submits an RFQ will be notified in writing of their selection status. Anyone claiming to be adversely affected or aggrieved by the
selection process shall have seven (7) calendar days after the receipt of selection notification to submit a written protest.
3. Grant County shall have the authority to settle or resolve all written protests. Late protests will not receive any consideration.
Work under this contract will be funded in its entirety with federal grant funds from the Oregon Community Development Block Grant program administered by the
Oregon Business Development Department.
101 Legal Notices
101 Legal Notices
REQUEST FOR QUALIFICATIONS/PROPOSAL
For Grant Administration Services
Heart of Grant County’s Meredith House Domestic Trauma Service Center Design and Construction Project
Grant County 201 S Humbolt, Suite 280
Canyon City, OR 97820 • 541-575-0059
Due Date: May 28, 2019 3:00 pm PDT
Submit Proposal to: Grant County Court
201 S Humbolt, Suite 280 Canyon City, OR 97820
Work under this contract will be funded in its entirety with federal grant funds from the Oregon Community Development Block Grant program administered by the Oregon
Business Development Department and matching funds from Heart of Grant County, a 501(c)3 non-profit organization. Grant County is an Equal Opportunity Employer.
Introduction This is a Request for Qualifications (RFQ) for selecting a Grant Administrator to administer a Community Development Block Grant (CDBG) that has
been awarded to Grant County from Oregon Business Development Department (OBDD). The total CDBG grant amount is $1,500,000. The grant will be used by Grant
County to complete the design and construction of Heart of Grant County’s Meredith House, a domestic trauma service center.
General Scope of Work The Grant Administrator shall provide the following services associated with the CDBG grant for the Grant County Heart of Grant
County’s Meredith House domestic trauma service center, as delineated in the appropriate grant handbook and other agency specified publications (this listing is not
meant to be exhaustive or exclusive in nature):
Grant Administration Plan
Responsible Party
Required Action/Activity
Grant County
Initial Procurement of Grant Administration Services:
1. Draft “Request For Qualifications”
2. Advertise and select these services
3. Legal review of contract and agreements
Initial Procurement of Engineering Services
1. Coordinate with grant administrator to procure these Services
2. Review and approve procurement documents
3. Advertise and select these services
4. Legal review of contract and agreements
Grant Administrator
Coordinate Grant Administration Activities:
• Serve as central contact for local, state, and federal people involved in the project.
• Possess knowledge of state law for procurement of materials and services.
• Coordinate all grant activities and administration
• Administration of all grant related contracts
• Monitor project progress against the Scope of Work and Budget, providing the results to the Grant County Court and OBDD
• Ensure that all the exhibits and conditions of the grant contract are fulfilled
• Label all correspondence and other required documents with the appropriate project ID number(s)
• Obtain copies of all project Contracts and Agreements and provide copies to OBDD
• Submit WBE and MBE outreach efforts and document the same
• Prepare budgets, schedules, and amendments as needed
• Establish and maintain grant files during the project, which upon project completion shall be given to Grant County for their records
• Prepare cash requests, progress reports and other documents on an “as needed basis”
• Participate in visits from the various State and Federal agencies to monitor the project. Prepare any responses to “Findings” of
these visits after consulting with Grant County
• Prepare, and after review by Grant County submit reports as needed, to include the Project Completion Report
• Provide financial information on the grants for any audits performed to include Grant County’s Annual Audit
• Other duties as assigned/needed
Grant Administrator
Complete “first draw” Requirements Prior to Requesting a Drawdown of Grant Funds.
Ensure preparation and signing of Finding of Environmental Exemption from Part 58 Environmental Review Requirements for grant administration, engineering,
architectural and other “exempt” activities.
• Ensure adoption and publication of a Fair Housing Resolution
• Ensure compliance with the state of Oregon’s Residential Anti-displacement and Relocation Assistance Plan, if applicable.
• Ensure completion of Self-Evaluation for Compliance with Section 504 Handicap Accessibility Checklist and related requirements
• For participants with 15 or more employees, assure a current Policy of Nondiscrimination on the Basis of Handicapped Status and
related grievance procedures are in place.
• Complete OBDD reviewed Section 3 Plan
• Complete OBDD reviewed Limited English Proficiency Language Access Plan (LAP)
Grant Administrator
Complete “final draw” Requirements and Project Closeout
• Submit a completed Minority, Women and Emerging Small Business Activity Report
• Submit a completed Section 3 Summary Report, if applicable
• Provide evidence of actions to further Fair Housing
• Ensure holding of Second Public Hearing and submission of all necessary documentation
Grant County will be the fiscal agent for these grants, receiving and dispersing the grant funds after the Grant Administrator has reviewed and approved these requests.
Qualifications and Evaluation Criteria
Please indicate in writing the following information about you and/or your firm’s ability and desire to perform this work. Firms will be rated based upon the weight
assigned to each item as noted in parentheses at the end of each statement below (100 Total Points):
• Previous grant administration experience on CDBG projects within the state of Oregon including past performance history adhering to CDBG Grant Management
Handbook guidelines. (45 points)
• Method of approach proposed to be used on the project by the Grant Administrator (20 points)
• Availability and experience of proposed staff and their projected assigned tasks (15 points)
• A list of references including addresses and telephone numbers of the contact person. (20 points)
Evaluation Procedure
• The evaluation process shall be administered in accordance with the authority and the procedures in ORS 279C. Proposals submitted on time will be forwarded to
an evaluation committee who will independently score each proposal per the scored criteria listed above.
• The outcome of the independent evaluation may, at the County’s sole discretion, result in: a) Notice to a proposer of selection for tentative negotiation and possible
award; or b) Further steps to gather more information for evaluation, which often means a notice of placement on an interview list with time and date of the interview.
• While price is very important, it will not necessarily govern selection of the Consultant. The cost and statement work will be negotiated with the Consultant,
within the overall intent described in this RFQ.
• If negotiations are not successful, the County may terminate negotiations with the top ranked Consultant and may begin negotiations with the next highest ranked
Consultant or can the Request for Proposal.
Selection Process The selection committee appointed by Grant County Court will review, score and rank the Proposers’ RFQs. Interviews may be requested prior
to awarding. Contract negotiations with the highest ranked Proposer shall be directed toward obtaining written agreement on:
• The Consultant’s tasks and a performance schedule;
• A contract which is consistent with the Proposer’s RFQ;
• A contract which is fair and reasonable to the County, taking into the account the estimated value, scope, complexity, and nature of the Consultant Services.
Grant County reserves the right to:
• Amend, modify, or withdraw this RFQ.
• Require supplemental statements or information from the Proposer(s) or selected highest ranking Proposer.
• Extend deadline for responses to this RFQ.
• Accept or reject any and all proposals pursuant to this RFQ.
• Waive or correct any irregularities in proposals after prior notice to the Proposer.
• Negotiate with alternate Proposers, if initial contract negotiations are unsuccessful.
This RFQ does not obligate Grant County to award a contract, to pay costs incurred in preparing any proposal, or to procure the services described herein. All
proposals are submitted at the sole cost and expense of the Proposer(s). Grant County shall incur no liability or obligation to a Proposer except pursuant to a written
contract for services, duly executed by the Proposer, and an authorized signatory for Grant County.
Submission Requirements
Two (2) originals and one (1) electronic copy of the RFP response and cover letter in PDF format on a flash drive in a sealed envelope. Originals must bear an original
signature of a duly authorized representative empowered to bind the Proposer. Proposals shall be clearly marked “RFQ FOR CDBG LABOR STANDARDS” on the
outside of the envelope and shall be submitted to:
Grant County Court 201 S Humbolt, Suite 280 Canyon City OR 97820
Submission deadline: 3:00 pm PDT, Tuesday, May 28, 2019
Missed deliveries, late or faxed submittals will be considered non-responsive.
Questions and Clarifications All inquiries relating to the RFQ process to include administration, deadline, award, and/or to the substantive technical
portions of the RFQ must be received no later than five (5) days prior to the deadline and be directed to:
Grant County Contact: Grant County Economic Development
530 E Main St Suite 10 John Day OR 97845
Attn: Allison Field, Director Email: allison.field@grantcountyoregon.net
Any questions regarding the intent of the work or technical aspects of the work must be submitted in writing to Grant County. Substantive questions and answers will
be made available to all known RFQ recipients; when appropriate, revisions, substitutions, or clarifications shall be issued as official addenda to this RFQ.
Format for Proposals The Proposal should be organized in accordance with a cover letter and list of scored criteria. The Proposal should not exceed five (5)
pages, excluding the cover letter, any tabs or indexes.
• One page is defined as: one side of a single 8-1/2”x11” page, with minimum 12-point font size for the substantive text. Proposers are encouraged to submit
Proposals on recycled paper without binders. Cover stock is acceptable.
• A duly authorized representative empowered to bind the Proposers’ must sign the Proposal
Public Records Information provided in a Proposal, will to the extent allowed by law, be held in confidence and not reveled or discussed with competitors.
Compensation CDBG funds and Heart of Grant County matching funds designated for grant administration for this project will be used to pay for Grant Admin-
istrator services. A fixed sum to be negotiated in an amount not to exceed the sum allocation in the CDBG grant award may be used for grant administrative costs
directly related to the funded project. Payment arrangements shall be determined by mutual agreement between Grant County and the Grant Administrator. Costs for
legal notices, accounting and auditing, and project closeout will be the responsibility of Grant County.
Timeline for the Evaluation Process: RFQ Released May 8, 2019
Responses Received: May 28, 2019 by 3 p.m. PDT
Selection Committee Review: May 29, 2019
County Award (pending possible interviews): May 31, 2019
Contract Signed: At the earliest convenience of both parties after award.
Protest Procedures
1. Solicitation: Written protests or requests for the change of a solicitation provision, specification or contract term shall be submitted to Grant County seven (7)
calendar days prior to the close of this solicitation period.
2. Selection Protest: Everyone who submits an RFQ will be notified in writing of their selection status. Anyone claiming to be adversely affected or aggrieved by the
selection process shall have seven (7) calendar days after the receipt of selection notification to submit a written protest.
3. Grant County shall have the authority to settle or resolve all written protests. Late protests will not receive any consideration.
Work under this contract will be funded in its entirety with federal grant funds from the Oregon Community Development Block Grant program administered by the
Oregon Business Development Department and matching funds from Heart of Grant County, a 501(c)3 non-profit organization.