SIUSLAW NEWS | WEDNESDAY, DECEMBER 12, 2018 | 9A
VOLUNTEERS from page 1A
According to Ferguson’s report,
in the period between July 2017
and June 2018, city volunteers
provided 3,966 hours at the FEC,
3,623 in the auxiliary, 2,932 at the
airport and 506 in parks.
“That’s 11,027 hours, or 275
weeks of time,” Ferguson said,
counting 40 hours in a work week.
Florence is a city that runs on
volunteers. According to the Flor-
ence Area Community Coalition,
1,079 volunteers donated a total of
73,984 hours to 14 groups in the
Siuslaw region last year, including
area museums, mentorship pro-
grams, invasive species removal in
the dunes and much more.
“Over at the FEC, our city vol-
unteers run a large amount of ac-
tivity,” Ferguson said. “They run
operations, help out in our office,
provide some technical support,
usher during events and also vol-
unteer at gallery events, as well as
events that the Friends of the FEC
put on. In a typical month, the
FEC sees about 49 volunteers.”
This isn’t counting the actu-
al Friends of the FEC, which is a
separate group and nonprofit.
“Over at the airport ... they
greet pilots and passengers, an-
swer the phone, provide other
basic information and provide
eight-hours-a-day, seven-days-a-
week coverage at the main airport
office,” Ferguson said. “That’s 18
different volunteers, in a typical
month, donating their time.”
The airport volunteer group
formed in 2011 to offset costs at
the airport during the economic
recession. Many of the founding
members continue to dedicate
time at the airport.
At the city’s parks, unaffiliat-
ed volunteers help with routine
maintenance. Again, Ferguson
said, this isn’t counting those who
volunteer with official groups
such as the Adopt-a-Park Pro-
gram.
“If you’ll remember, there were
about 3,500 hours of time donat-
ed by our police auxiliary — and
that’s averaged across just 11
members,” Ferguson said. “Those
11 members provide just an in-
sane amount of time and dedica-
tion when they volunteer.”
The Police Auxiliary helps in
the office, on patrols and with
outreach events.
In addition, the police depart-
ment is starting recruitment for
its reserve officer program, where
sworn officers volunteer help in
the community and the depart-
ment.
“Just as a plug, the Police Auxil-
iary is doing a toy giveaway at the
Florence Justice Center on Dec.
15 from 3 to 5 p.m. Santa will be
there,” Ferguson said.
Every child who attends will
have the chance to take a picture
with Santa Claus and receive a toy.
City Manager Erin Reynolds
said, “It’s a great thing that our
volunteers do, along with the po-
lice department. They gather do-
nations to go out and buy toys and
have that photo opportunity with
Santa.”
Florence Police Department is
also teaming up with Siuslaw Val-
ley Fire and Rescue on Tuesday,
Dec. 18, for the Lane County Toys
for Tots Giveaway at the Siuslaw
Valley Main Station, 2625 High-
way 101. More information will
be available soon.
“That’s a brief overview of what
our volunteers do here at the city,”
Ferguson said. “We wouldn’t have
11,000 hours of volunteer time if
the program we run internally
wasn’t run well.”
He said the reason for the poli-
cy manual is to help the city doc-
ument volunteers and donated
time and make things consistent
across various departments.
“It’s a centralized document for
how we treat and organize our
volunteers,” he said.
The Volunteer Policy Manual
establishes a registration process
for volunteers; requires volunteer
position descriptions; enables
an orientation to cover safety
requirements, emergency pro-
cedures, incident reporting and
insurance coverage; sets require-
ments for timekeeping; and estab-
lishes performance management
and termination guidelines.
Ferguson said that some aspects
for the manual are required by
Oregon statutes, such as the time-
keeping function.
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As for who the policy applies to,
he said it was pretty easy to find
out: “The distinction is basical-
ly who are you volunteering on
behalf of. Are you doing it for a
different organization, or are you
doing it for us? Any time you’re
doing it for us, the Volunteer Poli-
cy Manual will kick in.”
City Councilor Joshua Greene
said the consistent timekeeping
aspect of the new volunteer pol-
icy will help not only volunteers
and the city, but also show verified
numbers for in-kind work when
the city applies to grants.
The Volunteer Policy Manual is
also separate from the Committee
& Commission Policy Manual
previously approved.
“This is separate and distinct
from that,” Ferguson said. “This
applies to volunteers who are in-
dividually volunteering services
directly to the city. It’s not going to
apply to any of the members that
are elected or appointed to any
of our committees, commissions
or agencies. It’s also not going to
apply to individuals or groups vol-
unteering for another agency.”
He stressed the importance of
bringing together the city’s vari-
ous volunteer practices into one
document that will ultimately
protect volunteer workers when
there is an injury or accident and
provide general oversight of the
volunteer program.
City Councilor Susy Lacer said
the document should be useful
to not only the city, but to other
groups who work with volunteers.
“I can tell you right now, I in-
tend to copy and model it for
many of the other nonprofit or-
ganizations I work with,” she said.
“Thanks for doing it.”
Reynolds added “a huge thank
you” to the city’s volunteers.
“As Alex already highlighted,
11,000 hours is amazing and we
really appreciate it. We look for-
ward to continuing to benefit
from those volunteer services so
that we can provide services that
our community expects in a fi-
nancially feasible way for the city,”
she said.
She also included the volun-
teers who serve on city commit-
tees and commissions, including
the Planning Commission, Bud-
get Committee, Community &
Economic Development Com-
mittee, Environmental Man-
agement Advisory Committee,
Public Arts Committee, Trans-
portation Committee and the
Audit Ad-Hoc Committee.
“We are thankful for members
of the community that offer their
time, energy and passions to-
wards the wide variety of things
that we do as a city. We are cur-
rently recruiting for all of our
committees,” Reynolds said. “I
encourage everyone who is in-
terested in hot topics and things
that get the work of the city
done, to apply to be on one of
our committees. You have until
Dec. 31 to apply.”
Those who are interested can
pick up applications at ci.flor-
ence.or.us or Florence Public
Works, 2675 Kingwood St. The
starting date will be in February
2019.
Besides giving recognition to
the city’s volunteers, Florence
City Council also reviewed and
recognized Reynolds for her
work as city manager. Each coun-
cilor gave input and results of the
annual review were discussed in
an executive session before Mon-
day’s council meeting.
“The result was a rating of 3.82
out of 4, which is pretty close to
perfect,” said Mayor Joe Henry.
“That’s very commendable.”
He said the council reviewed
the operations of the city and
talked about challenges during
the review.
“For the most part, our City in
Motion continues to move along
in very fine fashion,” Henry said.
“We’re proud of our city manager
and our entire staff for the per-
formance that they have turned
in in 2018, and in prior years.”
Reynolds will receive a two
percent increase to her pay,
bringing her total compensation
in 2019 to $132,451.
“All of us are very proud of
the work that Erin has done, and
the growth and the responsibility
she stepped up to when she start-
ed four years ago,” Greene said.
“We are very fortunate having
her and such a great staff.”
Reynolds responded, “It is
an honor to serve you, my city
council, and our community.
I appreciate the investment of
time and energy you put into
this, especially for being a great
partner with me in helping to
run this city and make it a great
place to live, work and play. …
To our staff, my evaluation is a
reflection of all the hard work
that you have all put in this year
and the years before. So thank
you very much. I appreciate it.
And a Merry Christmas and a
Happy New Year.”
The mayor and council joined
Reynolds in giving holiday wish-
es to the Florence community.
“Since this is the last meeting
of the year, I just want to add my
thanks to staff for all their hard
work and a great performance,
the council for all the time they
put in to our committees and to
all our volunteers,” Henry said.
“Our city would certainly not be
the awesome place it is without
all our volunteers. I wish every-
one a happy holidays and a very
merry Christmas — and to all a
good night.”
The next meeting of the Flor-
ence City Council will be on
Monday, Jan. 7. It will also be the
first meeting of the new council,
including councilor-elect Geral-
dine Lucio.
“We expect to do great things
in 2019,” said Reynolds.
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