18 S moke S ignals june 15, 2014 EDUCATION OPPORTUNITIES Annual report available Grand Ronde Head Start/Preschool (0-5) 2013 Annual Report is complete and available for viewing. To request a copy, contact Sandy Bobb at 503-879-2161 or by e-mail at sandra.bobb@grandronde.org. Looking for scholarships? YED Basketball Camp 2014 • • • • June 16 th -18 th 10am-3pm On site here at the CTGR gym. Lunch will be provided. Bring your athletic clothes and basketball shoes! There are numerous scholarship opportunities offered for students to apply to each year. The majority of scholarships for fall term/semester are due between January and April of each year. Don’t miss your chance to apply for free money for college. The Tribal Higher Education programs are here to assist you in your application process. You also can utilize a scholarship search engine to help locate scholarships. If you use a scholarship search site, be sure to read the privacy policy to ensure you are using a site that will not sell your contact information. A recommended search site to use is www.kaarme.com. n For any questions comments or concerns contact Matt Zimbrick at 503.879.2318 Youth Sponsorship Application General Information The Youth Sponsorship can be used two times per calendar year (January 1st to December 31 st ) for a total maximum amount of $200.00. This program is available to all enrolled Tribal students regardless of location. Residency in Oregon is not a requirement. The program has open enrollment (can be accessed at any time throughout the year. Applications must be received by the Youth Education Department no later than the first Friday in December, which allows enough time for the application to be processed and the check to be issued within the same calendar year. Any application received after the first week in December will be applied toward the next calendar year based on funding availability. The Sponsorship can only be applied directly to a vendor of a structured activity that focuses on education, sports, recreation, enrichment or culture. A list of approvable/non-approvable items for the Sponsorship program is attached. No reimbursements will be made to parents except for extreme extenuating circumstances, and at the sole discretion of the Youth Education Department. Unless prior arrangements are made between the parent and the Youth Education Department, payment will be made directly to the vendor. In the event of an approved reimbursement arrangement, the completed application must be submitted no later than thirty calendar days from the date of payment in order to be approved. There is no guarantee an application will be approved even though it has been completed and submitted. Upon review of the completed application packet, the Youth Education Department reserves to the right to approve and/or deny any application at its sole discretion. Eligibility Guidelines: 1. Youth must be an enrolled CTGR Tribal Member. 2. Youth must be currently enrolled in K-12 th grade or an alternative form of certified and recognized educational program. Returned Youth Sponsorship Application Packet Must Include: 1. Completed Youth Sponsorship Application 2. Printed information on the program in which the youth wants to attend (camps, tutorial services, structured educational activity, recreational, athletic programs, etc…). This information must include whom to make the check to, address, cost, and the description of the program/service. Examples may include a brochure, flyer, invoice for services, printout from website, etc… 3. Verification of school or educational enrollment Verification needs to be a letter from a school or school district on official letterhead stating that the youth is currently enrolled in their educational program. In the event that a student is applying for a sponsorship during the summer months, verification of enrollment of the previous academic year is required. Any verification submitted must include a signature and contact information. Report cards will not be accepted. 4. Verification of Tribal enrollment A copy of CTGR Tribal I.D. card or an official letter from CTGR Member Benefits (503-879-2490) stating that the youth is an enrolled CTGR Tribal Member is required. 5. Completed W-9 Form This form verifies either the Tax ID or Social Security number of whom the check will be made to. A completed and signed form is required for each separate application. To find out more, attend a FREE Start Your Business class! JOIN US at the Grand Ronde Adult Education Building on the second Thursday of every month at 4PM 9615 Grand Ronde Road Grand Ronde, OR LEARN MORE AT: WWW.meritnw.org Or call 503 548-7314 Youth Sponsorship Application Please contact CTGR Youth Education Program at 503-879-2101 or 1-800-422-0232 X-2101 with questions. Student Information Student’s Name ________________________________________________________________________ CTGR Enrollment # __________________________Date of Birth _______________________________ Home Phone #_______________________________Work Phone # _______________________________ Cell Phone # ________________________________Email Address _______________________________ Mailing Address: ________________________________________________________________________ All of the information listed above must be received in one mailing to ensure a timely response. If the application packet is not complete when received, the applicant will be notified by telephone, email, and/or mail as to what additional documents are needed to process your application. City__________________________________ State_____________ Zip Code _______________________ Name, Address, and Telephone Number of School __________________________________________________________________Grade:______________ Allow three weeks to process your completed application once it is receives in the Youth Education office, longer if the application packet is not complete. Sponsorships are tracked using the date the check is mailed from CTGR Youth. Sponsorships are available on a first come first served basis dependent upon funding availability. The student/parent is solely responsible for all contact with the vendor (application, registration, any documentation required by the program/service). Youth Education will mail the check directly to the vendor once we receive the check from the Accounting Department. Purpose of Sponsorship ______________________________________________________________________________________ Item Categories for Sponsorship Check payable to _______________________________________________________________________ Below is a list of examples of items which can or can’t be approved under the Youth Sponsorship program. Please be advised that this list serves only as examples. The Youth Education Department reserves the right to approve or deny any application at its sole discretion. Approvable Items Non-Approvable Items Academic Services Tutoring, Joint-Enrollments, Classes, Conferences, Trainings, Registration Fees, Textbooks Food (Personal, School Meals, etc…) Athletic Programs Clothing Registration Fees, Membership Fees, *Unless required for a structured class Required Uniforms/Supplies Enrichment Programs Personal Travel Music, Art, Dance, Summer Camps Vacations, Family Outings, Fuel Costs Memberships Fines YMCA, Boy/Girl Scouts, Aquatic Centers, Fitness Centers Overdue Library Books, Meal Charges, etc… Culture Classes, Required Supplies for Cultural Classes School Field Trips Local, State/Country-Wide, International School Services Student Fees **** Supply costs are only approved if documentation is provided showing that the requested supplies are required through the structured activity/organization. Again, this is at the sole discretion of the Youth Education Department. ______________________________________________________________________________________ Vendor Information Vendor Address ______________________________________________________________________________________ ______________________________________________________________________________________ Vendor Phone #: ___________________________ _______Amount Requested; $____________________ Completed Application Checklist: _____Application filled out completely and signed by parent/guardian _____Program/Vendor Information (Cost, Address, etc…) _____Verification of School Enrollment _____Verification of Tribal Enrollment _____Completed W-9 Form By signing below, I agree that all information provided is correct and accurate and that any false information provided is grounds for denial of Sponsorship. I understand that my application is not guaranteed to be accepted. I understand that it is my responsibility to obtain and provide all necessary documentation both to the Youth Education Department as well as the vendor of services. __________________________________________________________________ Parent or Guardian Printed Name _________________ Date Signed __________________________________________________________________ Parent or Guardian Signature ________________ Date Signed Received by CTGR Youth Education: ____________________ Date Mailed to Vendor ________________________________ Check Request Date______________________ Check Number __________________________