4 JANUARY 15, 2004
Smoke Signals
Wednesday, November 19, 2003
4:10 p.m. Meeting was called to order by Chairwoman Cheryle Kennedy. A
quorum was not present.
Present was Bob Haller, Cheryle Kennedy, Ed Larsen and Reyn Leno.
Excused due to Travel was June Sell Sherer, Jack Giffen, Jr., Jan D. Reibach
and Valorie Sheker-Robertson.
Excused due to Illness was Val Grout.
Chairwoman Kennedy announced that there was no quorum present to con
duct business. She then advised that while the council could not take final
action, they would hear from anyone in attendance who wanted to discuss an
issue. There being no such issues, Chairwoman Kennedy stated that the items
on today's agenda would be placed on the agenda for the December 3, 2003 meet
ing. 4: 1 1 p.m. Meeting adjourned.
Wednesday, December 3, 2003
5:04 p.m. Meeting was called to order by Tribal Council Chairwoman Cheryle
Kennedy. A quorum was present.
Present was Jack Giffen, Jr., Val Grout, Bob Haller, Cheryle Kennedy, Ed
Larsen, Reyn Leno, Jan D. Reibach, Valorie Sheker-Robertson and June Sell
Sherer.
Invocation was done by Jan D. Reibach.
PREVIOUS MINUTES APPROVEAMEND
Reyn Leno moved, Jack Giffen, Jr. seconded to approve the November 5,
2003, Tribal Council regular meeting minutes as presented. Motion carried
8-0-0.
Reyn Leno moved, June Sell Sherer seconded to approve the November 19,
2003, Tribal Council regular meeting minutes as presented. Motion carried
8-0-().
UNFINISHED BUSINESS
By full consensus of the council members present, the agenda was amended
as follows: Unfinished Business Item 2d, replace: "Compensation Grand Ronde
Tribal Gaming Commission Commissioners" with: "Additional Audit Prepara
tion and GASB 34 Implementation Funding."
General Council Meeting December 7, 2003 Agenda Items
Invocation
a. Tribal member Invocation
b. Moment of Silence for servicemen who lost their lives at Pearl I Iarbor,
Dec. 7, 1941
Unfinished Business
a. Increase Elder Pension by $100 per month
New Business
a. Elders Committee Nominations
b. Program Report: Member BenefitsServices
c. Door Prizes $250 ( 1 at $100 and 3 at $50)
Valorie Sheker-Robertson moved, Reyn Leno seconded to approve the General
Council meeting December 7, 2003, agenda items as presented.
LEGISLATIVE ACTION COMMITTEE
B Elders Committee Additional Funding. Bob I Ialler moved, Jan D. Reibach
seconded to adopt Resolution No. 205 03 authorizing the move of $5,000 from
the Contingency Fund budget to the Elders' Committee budget to make up a
shortfall of funds and to carry the committee through to next year. Motion
carried 8-0-0.
Home Repair and Medical Adaptation Programs Additional Fund
ing. Valorie Sheker-Robertson moved, Reyn Leno seconded to adopt Resolu
tion No. 206 03 authorizing the move of funds totaling $112,946 from Land
Acquisition Contingency Funds to the Home Repair and Medical Adaptation
Programs in the amounts of $106,039 for Emergency Repair and $6,907 for
Major Rehabilitation. Discussion followed. Motion carried 8-0-0.
Great Plains Software Purchase and Implementation Funding. Jack
Giffen, Jr. moved, Reyn Leno seconded to adopt Resolution No. 207 03 autho
rizing the transfer to the Equipment Acquisition budget, the $103,000 origi
nally set aside in the Contingency budget, for the purchase of the Great Plains
Software, and an additional $14,500 from the General Contingency budget for
the cost of implementing the Great Plains Software. Motion carried 8-0-0.
Additional Audit Preparation and GASB 34 Implementation Fund
ing. Reyn Leno moved, Bob Haller seconded to adopt Resolution No. 208 03
authorizing the transfer of funds to the Accounting budget from the General
Contingency budget in the amount of $42,000 for costs associated with audit
preparation and GASB 34 implementation. Motion carried 800.
Veterans' Medallions Honorariums. Reyn Leno moved, Bob Haller sec
onded to adopt Resolution No. 209 03 approving the purchase of 300 medal
lions to honor Veterans. The money to pay for the medallions will be taken from
the General Contingency budget at $10 per medallion, totaling $3,000. Discus
sion followed. Motion carried 8-0-0.
Supplemental Funding Request for Intergovernmental Affairs Bud
get for 2003. Valorie Sheker-Robertson moved, Val Grout seconded to adopt
Resolution No. 210 03 moving $87,000 from the Engineering Capital Projects
Contingency budget to the 2003 Intergovernmental Affairs budget. Motion
carried 8-0-0.
Chemawa Station Infrastructure Construction Funding. Jan D.
Reibach moved, June Sell Sherer seconded to adopt Resolution No. 211 03
designating $1.7 million of the Land Acquisition Contingency budget for use as
the Tribe's future funding of Chemawa Station, LLC and authorizing the
carryover of remaining 2003 designated funding to the FY 2004 budget. Discus
sion followed. Motion carried 8-0-0.
B Enrollment Ordinance First Reading. The council made the first read
ing of the proposed amendments to the Enrollment Ordinance and directed the
publication in the Tribes' newsletter, the Smoke Signals. Discussion followed.
The proposed amendments make various technical and substantive changes to
the Ordinance, including: 1) modifying the methods of establishing paternity,
requiring genetic testing in most circumstances; 2) clarifying that emergency
enrollment is available to minors that are the subject of a Tribal Court proceed
ing as well as a state court proceeding; 3) modifying the provision regarding the
Enrollment Committee to make it consistent with the General Committee and
Special Event Board Ordinance; 4) providing that Tribal members and appli
cants may review documents they filed with enrollment staff; 5) allowing for the
copying and return of certified true copies of documents; 6) clarifying how in
complete applications are handled; 7) providing for Council remand of applica
tions to the Enrollment Committee; and 8) modifying the process for disenrollment
to provide for a hearing before the Enrollment Committee.
NEW BUSINESS
LEGISLATIVE ACTION COMMITTEE
B Tribal Engineer's Capital Projects Budget Additional Funding. Valorie
Sheker-Robertson moved, June Sell Sherer seconded to adopt Resolution No.
212 03: 1) authorizing the transfer of $1 1,500 from the Tribal Capital Projects
Contingency budget to the Tribal Engineer's Capital Projects budget for addi
tional design tasks associated with the Grand Ronde Road Pedestrian Safety
Improvements Project; and 2) authorizing the Tribal Engineer, upon review of
the General Manager, to execute change orders to existing Professional Service
Agreements for this work. Discussion followed. Motion carried 6-2-0. Jack
Giffen, Jr. and Ed Larsen voted "no."
B Tribal Engineer's Capital Improvement Budget Additional Funding.
Jan D. Reibach moved, Reyn Leno seconded to adopt Resolution No. 213 03
authorizing the transfer of $7,058.24 from the Tribal Capital Projects Contin
gency budget to the Tribal Engineer's Capital Improvements budget to pay for
architectural services incurred in 2003 in conjunction with the Education Facil
ity Project. Motion carried 8-0-0.
B PacifiCorp Easement. Bob Haller moved, Jan D. Reibach seconded to adopt
Resolution No. 214 03: 1) approving the granting of an easement to PacifiCorp
for limited access and use of the Tribe's property known as the IP property, as
presented by Land Acquisition Department staff; and 2) authorizing the Tribal
Council Chairwoman, with the assistance of the Tribal Attorney, to finalize and
execute said easement. Discussion followed. Motion carried 8-0-0.
B Security Trust Company of Phoenix Contract for Portfolio Custo
dian. Jack Giffen, Jr. moved, Valorie Sheker-Robertson seconded to adopt Reso
lution No. 215 03 authorizing the Finance Officer to notify Security Trust
Company of Phoenix of the Tribe's intent to terminate its agreement with Secu
rity Trust Company of Phoenix as custodian of the Portfolio pursuant to the
agreement and authorizing the Finance Officer to conduct a search for a replace
ment custodian. Motion carried 8-0-0.
B Risk Management Budget Additional Funding. June Sell Sherer moved,
Reyn Leno seconded to adopt Resolution No. 216 03 authorizing the Finance
Officer to transfer up to $160,000 from the Contingency budget to the Risk Man
agement budget to cover the cost of consulting services associated with imple
menting self insurance for healthcare benefits to Tribal members and employ
ees. Any CY2003 unused funds will rollover to CY2004. Motion carried 8-0-0.
B Bearing Point, Inc. Consulting Agreement Approval. Reyn Leno moved,
Valorie Sheker-Robertson seconded to adopt Resolution No. 217 03 authoriz
ing the Finance Officer to finalize, with the assistance of the Tribal Attorney's
Office, and execute the proposed Master Services Agreement between Bearing
Point, Inc. and the Confederated Tribes of Grand Ronde. Discussion followed.
Motion carried 8-0-0.
B Start Up Working Capital for Grand Ronde Food and Fuel Company.
June Sell Sherer moved, Bob Haller seconded to adopt Resolution No. 219 03
authorizing the Finance Officer to provide working capital and inventory fund
ing for the Grand Ronde Food and Fuel Company, from the UBS Financial Ser
vices Line of Credit, up to $250,000. This amount to be repaid at the rate of 1
percent over the cost of funds. Motion carried 8-0-0.
B Enrollment Infant Determination Approval. Val Grout moved, Reyn
Leno seconded to adopt Resolution No. 218 03 approving three (3) minors num
bered 5365 through 5367 for Tribal membership, because, based on investigation
and recommendation of the Enrollment staff, the minors have been found to meet
the eligibility requirements for enrollment as defined in the Enrollment Ordi
nance and Tribal Constitution. Discussion followed. Motion carried 8-0-0.
B Employee Appreciation Gift. Bob Haller moved, June Sell Sherer sec
onded to adopt Resolution No. 220 03 authorizing the transfer of $15,000 set
aside in the Contingency budget plus additional funding not to exceed a total of
$50,000 to provide an appreciation gift check in the amount of $100 (net of taxes)
to each Tribal employee (permanent and temporary) and to any others as di
rected by council. Motion carried 8-0-0.
5:48 p.m. Val Grout moved, Ed Larsen seconded to adjourn the meeting.
Motion carried.