4 OCTOBER 15, 2003
Smoke Signals
Wednesday, July 9, 2003
10:38 a.m. Meeting was called to order by Tribal Council Chairwoman,
Cheryle Kennedy. A quorum was present.
Present was Val Grout, Cheryle Kennedy, Ed Larsen, Ed Pearsall, June Sell
Sherer and Valorie Sheker-Robertson.
Excused was Bob Haller, Reyn Leno and Jan D. Reibach.
Invocation was done by Val Grout.
NEW BUSINESS
LEGISLATIVE ACTION COMMITTEE
B Pet Policy for Tribal Housing. Valorie Sheker-Robertson moved, Ed Larsen
seconded to adopt Resolution No. 144-03 adopting a Tribal policy governing
pets in rental housing communities managed by the Tribe or a Tribal entity,
which shall include the following:
1) only dogs, cats, birds and fish are allowed in the housing community;
2) the tenant must sign a pet agreement and pay a pet deposit determined
by the management;
3) only one dog or one cat is permitted per unit; and
4) the only types of dogs allowed are small common household dogs. The
Housing Authority shall develop a more detailed policy governing pets,
which policy shall apply to all Tribally managed rental housing. Motion
carried 5-0-0.
10:43 a.m. Ed Pearsall moved, Ed Larsen seconded to adjourn the meeting.
Motion carried.
Wednesday, July 23, 2003
4:00 p.m. Meeting was called to order by Tribal Council Chairwoman Cheryle
Kennedy. A quorum was present.
Present was Val Grout, Cheryle A. Kennedy, Ed Larsen, Reyn Leno, Ed
Pearsall, Jan D. Reibach and June Sell Sherer.
Excused was Bob Haller and Valorie Sheker-Robertson.
Invocation was done by Jan D. Reibach.
PREVIOUS MINUTES APPROVEAMEND
B Reyn Leno moved, Jan D. Reibach seconded to approve the July 9, 2003, Tribal
Council regular meeting minutes as presented. Motion carried 6-0-0.
B Ed Pearsall moved, Val Grout seconded to approve the July 14, 2003, Tribal
Council special meeting minutes as presented. Motion carried 6-0-0.
NEW BUSINESS
LEGISLATIVE ACTION COMMITTEE
B Elder Health Care Initiative Grant Application. Ed Pearsall moved,
Ed Larsen seconded to adopt Resolution No. 145-03 authorizing submission of
the Tribe's application for Elder Health Care Initiative grant funding of up to
$50,000 a year for three years from the Indian Health Service. Motion carried
6-0-0.
B BIA Water Resources Grant Application. June Sell-Sherer moved, Reyn
Leno seconded to adopt Resolution No. 146-03 authorizing submission of a
grant application to the Bureau of Indian Affairs for up to three Water Resources
grants of up to $50,000 each. Motion carried 6-0-0.
B Gaming Commission Reappointments. Jan D. Reibach moved, Reynold
L. Leno seconded to adopt Resolution No. 147-03 reappointing Lynn Hillman
and Mary Mode to the Grand Ronde Gaming Commission for three-year terms
expiring in June of 2006. Motion carried 6-0-0.
B Chemawa Station LLC Operating Agreement and Initial Capital
Contribution. Reyn Leno moved, June Sell-Sherer seconded to adopt Reso
lution No. 148-03:
1) approving the operating agreement for Chemawa Station, LLC;
2) authorizing the Tribal Council Chairwoman, with the assistance of
the Tribal Attorney's Office, to finalize and execute the operating agree
ment; 3) approving the limited waiver of the sovereign immunity contained in
said agreement, which waiver is limited to disputes directly arising out
of the agreement, arbitration of disputes in accordance with the agree
ment, and enforcement of the arbitration award and the agreement's
non-compete provision in the Tribal Court of the Confederated Tribes of
Grand Ronde; and
4) authorizing the Finance Officer to allocate $100,000 of the UBS
Paine Webber line of credit for use as the Tribe's initial capital contribu
tion to Chemawa Station LLC. Discussion followed. Motion carried 6-0-0.
fl Natural Resources Department Additional Funding. Val Grout moved,
Ed Larsen seconded to adopt Resolution No. 149-03 approving the realloca
tion of $119,899 from the Natural Resources dedicated funds in the Contin
gency Fund to the Natural Resources Department budget as presented by the
Natural Resources Department Manager. Discussion followed. Motion car
ried 6-0-0.
4:40 p.m. Jan D. Reibach moved, Ed Pearsall seconded to adjourn the
meeting. Motion carried.
Wednesday, August 6, 2003
5:02 p.m. Meeting was called to order by Tribal Council Vice Chairman
Reyn Leno. A quorum was present.
Present was Val Grout, Bob Haller, Ed Larsen, Reyn Leno, Ed Pearsall, Jan
D. Reibach and June Sell-Sherer.
Excused was Cheryle Kennedy and Valorie Sheker-Robertson.
Invocation was done by Jan D. Reibach.
PREVIOUS MINUTES APPROVEAMEND
Val Grout moved, Ed Pearsall seconded to approve the July 23, 2003, Tribal
Council regular meeting minutes as presented. Motion carried 6-0-0.
NEW BUSINESS
LEGISLATIVE ACTION COMMITTEE
B Dr. Steven Beckham Research Funding. Ed Pearsall moved, Val Grout
seconded to adopt Resolution No. 150-03 approving the transfer of $30,454.84
from the Land Acquisition Contingency Fund to the Tribal Council Contingency
Fund, to pay for research provided by Dr. Steven Beckham. Motion carried 6-0-0.
B GRTHA Board of Commissioner Appointment. Jan D. Reibach moved,
June Sell-Sherer seconded to adopt Resolution No. 151-03 appointing Shonn
Leno to fill the open vacancy resulting from the resignation of Grand Ronde
Tribal Housing Authority Board of Commissioner, Mel Holmes, term expiring
end of March 2005. Motion carried 6-0-0.
B Bode Bridge Project. Val Grout moved, Bob Haller seconded to adopt Resolu
tion No. 152-03:
1) authorizing the transfer of funds not to exceed $81,000 as specified in
the Capital Projects Contingency budget for this project, to the Tribal
Capital Projects budget for the repairreplacement of the Bode Property
bridge to allow safe access to the Bode property, and
2) authorizing the General Manager, with the assistance of the Tribal
Attorney, to negotiate and sign the contracts associated with this project.
Motion carried 6-0-0.
B Davidson Thin Logging Unit Timber Sale. June Sell-Sherer moved, Ed
Pearsall seconded to adopt Resolution No. 153-03 offering the Davidson Thin
Logging Unit for sale at a public auction. The unit is located on Tribal trust
property off Old Fort Road and is not part of the reservation lands. The sale
would consist of cutting block totaling 53.9 acres to be thinned (partial cut).
Motion carried 6-0-0.
B UBSPaine Webber Line of Credit Increase. Bob Haller moved, Ed Pearsall
seconded to adopt Resolution No. 154-03 increasing the UBS Financial Ser
vices Inc. Line of Credit from $40 million to $50 million under the terms of the
current Premier Variable Credit Line Agreement and authorizing the Finance
Officer to negotiate, with the assistance of the Tribal Attorney's Office, and
execute documents the Finance Officer deems necessary and appropriate to in
crease the UBS Financial Services Inc. Line of Credit to $50 million consistent
with this Resolution. Motion carried 6-0-0.
B Pow-wow Special Event Board Additional Funding. Jan D. Reibach
moved, June Sell-Sherer seconded to adopt Resolution No. 155-03 authorizing
a partial restoration of funding ($21,500) from the Land Acquisition Contin
gency Fund to continue to operate the 2003 Contest Pow-wow. Motion carried
5-1-0. Ed Pearsall voted no.
5:12 p.m. Ed Pearsall moved, Val Grout seconded to adjourn the meeting.
Motion carried.
Wednesday, August 20, 2003
5:03 p.m. Meeting was called to order by Tribal Council Vice Chairman Reyn
Leno. A quorum was present.
Present was Val Grout, Bob Haller, Reyn Leno, Ed Pearsall, Jan D. Reibach and
Valorie Sheker-Robertson.
Excused was Cheryle Kennedy, Ed Larsen and June Sell-Sherer.
Invocation was done by Jan D. Reibach.
PREVIOUS MINUTES APPROVEAMEND
B Val Grout moved, Ed Pearsall seconded to approve the August 6, 2003, Tribal
Council regular meeting minutes as presented. Motion carried 5-0-0.
NEW BUSINESS
LEGISLATIVE ACTION COMMITTEE
B Transfer of HUD Funds to Tribal Portfolio. Jan D. Reibach moved,
Valorie Sheker-Robertson seconded to adopt Resolution No. 156-03:
1) directing the Grand Ronde Tribal Housing Authority (GRTHA) to as
sist in the transfer of all Housing and Urban Development (HUD) grant
funds currently held in accounts in the US Bank for the benefit of GRTHA
to Security Trust Company as master custodian for these funds in the
investment portfolio, and
2) authorizing the Finance Officer, with the assistance of the Tribal At-
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