JULY 15, 2002
Smoke Signals 9
PROPOSED GENERAL COMMITTEE
ORDINANCE AMENDMENTS
The Tribal Council, in consultation with the Tribal Attorney's Office,
has proposed amendments to the General Committee Ordinance. The
first reading of the proposed amendments was made at the June 19,
2002, Tribal Council Meeting.
The purpose of the amendments is to centralize all committee provi
sions under one ordinance, the General Committee Ordinance, and elimi
nate the need for multiple committee ordinances. Committees will be
established pursuant to the Ordinance by resolution of the Tribal Council
and each committee shall adopt bylaws approved by the Tribal Council.
The proposed amendments also include, but are not limited to, the fol
lowing: B Modifying the provisions regarding committee membership to
B remove the restriction that committee members must reside in
the Tribal six county service area;
B increase the number of committees on which a Tribal member
may serve at a time from one to two, except that Tribal member
staff are still restricted to serving on one committee at a time;
B increase the number of Tribal member staff that may serve on
a committee at a time from one to two;
B modify the age requirement to provide that committee mem
bers shall be at least 18 years of age;
B add a requirement that members shall provide input on all mat
ters properly before the committee and support all committee de
cisions; fl provide that appointments will be for two calendar years.
B Modifying the removal provisions to provide that members may be
removed with or without cause by vote of the Tribal Council.
B Modifying the duties of officers.
B Removing the provisions regarding annual meetings and providing
that all regular and special meetings shall be held on Tribal property in
Grand Ronde unless the committee obtains the prior approval of the
Tribal Council to hold a meeting elsewhere.
B Modifying the compensation provision to provide that members may
be compensated at a rate set by council and shall be reimbursed for
expenses according to Tribal policy.
B Modifying the financial accountability provisions to provide that all
financial transactions shall be within the parameters of the committee's
approved budget.
For a copy of the proposed General Committee Ordinance amend
ments, please contact the Tribal Attorney's Office at 503-879-2265. The
Tribal Council invites comment on the proposed amendments. Please
send your comments to the Tribal Attorney's Office, 9615 Grand Ronde
Road, Grand Ronde, OR 97347.
Comments must be received by August 1, 2002.
As you may have seen from the notices in the Smoke Signals, the Tribal
Council, in consultation with the Election Board and the Tribal Attorney's
Office, made various technical updates and substantive changes to the
Election Ordinance to provide for a more efficient election process.
The Election Board would like to bring to the Tribal
membership's attention the following changes:
B Only those Tribal members who have a Signature Verification Form
on file with the Election Board will be sent an absentee ballot.
This change was made to avoid the confusion where Tribal members
receive absentee ballots, fill out the ballots and return the ballots, but
the ballots are not counted because the Tribal member did not have a
Signature Verification Form on file, which is required in order to en
sure that the vote cast in the name of a Tribal member is in fact cast by
that Tribal member.
In an effort to get Signature Verification Forms from all Tribal mem
bers wanting to participate in the election, the board will be sending
out Signature Verification Forms to those Tribal members who are eli
gible to vote but do not yet have a Signature Verification Form on file.
These mailings will go out shortly after nominations.
If you already have a Signature Verification Form on file, you do not
have to file another one, unless your name has changed. If you are
not sure whether you have a Signature Verification Form on file, or
would like to request one, please call the Election Board at 503-879-2271
or 800-422-0232.
B A Tribal member's signature on the Signature Verification Form can
now be verified either by a notary public OR by attaching a legible copy
of a Tribal Identification Card, Driver's License, state issued Identifica
tion Card, or Passport which bears the signature of the Tribal member.
B The Election Board will receive and maintain the Signature Veri
fication Forms and will prepare and distribute the voters address list
rather than the Enrollment Office.
B The restriction on remaining, loitering or campaigning near the
polling place on Election Day has been extended to 150 feet of any
entrance to the polling place.
B Absentee ballots must be received at the location designated by
the Board Chairperson (usually the Post Office) by noon on the day of
the Election.
All Indian Co-ed Softball Tourney
August 24 & 25 B Chiloquin, Oregon
12 Teams
Entry Fee: $150
1st Place Jackets
2nd Place Hooded Sweatshirts
3rd Place T-Shirts
MVP Bat Bag
10 Men's & 10 Women's All Stars T-Shirts
For more information, contact Rhonda Brown or Charlie Wilder at (home)
541-884-7088 or (work) 541-882-1487 or 1-800-552-6290. Tourney is same
weekend as the Klamath Tribe's Restoration Celebration.
PROPOSED FISCAL MANAGEMENT
ORDINANCE REVISIONS
The Tribal Council in consultation with the Tribal Attorney's Office
and Finance department has proposed revisions to the Tribe's Fiscal
Management Ordinance. The first reading of the proposed Ordinance
revisions was on July 3, 2002.
The purpose of the revisions is to update the Ordinance of the Tribe's
Financial Standards by deleting unnecessary language from the Ordi
nance and clarifying the Tribe's current fiscal management practices.
The major revision to the Ordinance is to specifically provide for the
position of Finance Officer (TO") and to designate the FO as the Tribe's
primary financial executive. The FO is provided with financial over
sight responsibility for all Tribal Divisions and Tribal Governmental Cor
porations. Responsibilities of the FO included, but are not limited to:
H directing the Tribal governments accounting practices and en
suring that financial resources of the Tribe are accounted for in
accordance with Generally Accepted Accounting Principles
(GAAP);
B providing interim financial reports to the Tribal Council;
B conducting internal audits and arranging for independent Cer
tified Public Accountants to conduct annual external audits of
the Tribe;
fl establishing policies and procedures for records management;
and
fl obtaining such insurance policies as are necessary to protect
the assets of the Tribe.
For a copy of the proposed Fiscal Management Ordinance revisions,
please contact the Tribal Attorney's Office at 503-879-2265. The Tribal
Council invites comment on the proposed revisions. Please send your
comments to the Tribal Attorney's Office, 9615 Grand Ronde Road,
Grand Ronde, OR 97347.
Comments must be received by August 15, 2002.
Proposed Procurement Ordinance
The Tribal Council, in consultation with the Tribal Attorney's Office
and Finance department, has proposed a Procurement Ordinance. The
purpose of the Ordinance is to provide centralized and uniform pro
curement practices to help reduce costs and allow the Tribe to manage
its inventory more effectively. The Ordinance governs every expendi
ture of Tribal monies by the Tribe for the procurement of Goods and
Services as those terms are defined in the Ordinance. It also governs
the Tribe's expenditure of state and federal funds for the procurement
of Goods and Services unless the laws, regulations, or other rules gov
erning the expenditure of such state and Tribal funds provide other
wise. The Ordinance:
B establishes a Tribal Procurement Office within the Finance
department of the Tribe;
B provides that the Finance Officer shall hire a Procurement Man
ager who shall have administrative oversight over the procure
ment office and responsibility for, among other things, develop
ing a policies and procedures manual ("Procurement Manual")
which governs the purchases of Goods and Services and addresses
such things as Tribal preference, competition, contracts, quality,
cost etc;
H identifies the steps Division Managers and other Tribal em
ployees must follow when purchasing Goods or Services;
B requires Tribal employees to follow the procedures outlined in
the Procurement Manual to the extent practicable for goods and
services not covered by the Ordinance; and
B encourages cooperative agreements with Tribal Governmental
Corporations for the joint purchase of Goods and Services if ag
gregate savings to the Tribe can be achieved.
For a copy of the proposed Procurement Ordinance, please contact
the Tribal Attorney's Office at 503-879-2265. The Tribal Council in
vites comment on the proposed revisions. Please send your comments
to the Tribal Attorney's Office, 9615 Grand Ronde Road, Grand Ronde,
OR 97347.
Comments must be received by August 15, 2002.