FEBRUARY 15, 2002
Smoke Signals 3
Wednesday, December 19, 2001
4:08 p.m. Meeting was called to order by Vice Chairman Reyn Leno.
A quorum was present. Excused were Bob Haller and Ed Pearsall.
Leno moved, June Sell-Sherer seconded to approve the December 5, 2001
Council meeting minutes as submitted. Motion carried.
NEW BUSINESS
B General Council Meeting January 6, 2002 Agenda Items
New Business:
a. Program Report: Natural Resources
b. Door Prizes $250 (1 at $100 and 3 at $50)
Leno moved, Jan D. Reibach seconded to approve the General Council
Meeting January 6, 2002 agenda items as submitted. Discussion followed.
Motion carried 6-0-0.
TRIBAL GOVERNMENT, MANAGEMENT &
BUDGET COMMITTEE
B SMGI Board Appointment. Reibach moved, Leno seconded to adopt
Resolution No. 190-01 approving the appointment of Bill Pierce to fill
the open position on the Spirit Mountain Gaming, Inc. (SMGI) Board of
Directors. Motion carried 6-0-0.
B Education Committee Appointment. Sell-Sherer moved, Ed
Larsen seconded to adopt Resolution No. 191-01 to appoint Fred McGee
to fill the open position on the Education Committee as recommended by
the Committee at its December 3, 2001 meeting. Motion carried 6-0-0.
LEGISLATIVE COMMITTEE
B Self-Governance Compact and Funding Agreement for IHS
Programs. Val Grout moved, Leno seconded to adopt Resolution No.
192-01 to approve and authorize the Chairperson to sign a Self-Governance
Compact pursuant to Title V of the Indian Self-Determination and
Education Assistance Act on behalf of the Tribe, and to sign the Funding
Agreement for CY2002 through 2004. Motion carried 6-0-0.
B Auditor Selection for All Tribal Entities. Reibach moved, Larsen
seconded to adopt Resolution No. 193-01 approving the selection of
Price WaterhouseCoopers LLP, as the Tribe's outside auditors for all Tribal
entities, as budgeted. Motion carried 6-0-0.
B CY2002 Tribal Budget. Leno moved, Larsen seconded to adopt Reso
lution No. 194-01 to approve the amounts reflected in the Calendar Year
2002 Tribal Budget as presented by the Finance Officer and which will be
effective as of January 1, 2002. Motion carried 6-0-0.
B Vocational Rehabilitation Program Match Funds at 93001.
Sell-Sherer moved, Reibach seconded to adopt Resolution No. 195-01
approving that the Fiscal Year 93001 match amount requirement of $36,
673 be met through Tribal funding of a portion of the indirect costs equal
to the match requirements. This funding will be allocated from the con
tingency budget. Motion carried 6-0-0.
B Increasing Allocation for Water System Project at Spirit Moun
tain Casino and Carryover of Unspent Balance to CY-2002. Butch
LaBonte moved, Leno seconded to adopt Resolution No. 196-01 approv
ing an increase in an allocation for the Water System Project at Spirit
Mountain Casino by $210,895 for a total cost of $1,285,895 from the
Undesignated Capital Projects Budget and approving a carry forward of
any unspent funds to Calendar Year 2002. Motion carried 6-0-0.
ECONOMIC DEVELOPMENT COMMITTEE
B Suspension of Current Investment Policy Statements. Sell
Sherer moved, LaBonte seconded to adopt Resolution No. 197-01 to
approve a temporary suspension of the current Investment Policy State
ments (IPS) for 90 days until revised statements can be prepared and
approved and approve the interim Investment Policy as presented by the
Finance Officer. Motion carried 6-0-0.
B Merchant Card Service Agreement with Bank of America.
LaBonte moved, Sell-Sherer seconded to adopt Resolution No. 198-01
to authorize the Finance Officer, with assistance from the Tribal Attorney's
Office, to negotiate and execute a Merchant Card Service Agreement with
Bank of America. Motion carried 6-0-0.
B Collateral Security Agreement with Bank of America. Leno
moved, LaBonte seconded to adopt Resolution No. 199-01 to authorize
the Finance Officer, with assistance from the Tribal Attorney's Office, to
negotiate and execute a Collateral Security Agreement with Bank of
America. Motion carried 6-0-0.
fl Formation of Tribal Investment Committee. Reibach moved,
LaBonte seconded to adopt Resolution No. 200-01 to establish, effective
immediately, the Tribal Investment Committee. The Committee will be
comprised of the nine Tribal Council members with the Finance Officer,
Tribal Attorney, and the Investment Consultant as ex-officio members.
Motion carried 6-0-0.
B Cost of Living Adjustment for Tribal Employees and Officials.
Grout moved, Leno seconded to authorize a Cost of Living Adjustment
(COLA) at a rate not to exceed the rate used in the Calendar Year 2002
Tribal Budget. Discussion followed. Motion carried 6-0-0.
B The Gregory Project Commercial. Reibach moved, LaBonte sec
onded to adopt Resolution No. 201-01 to allow SMDC to reinvest up to
$801,000 of undistributed capital held in Carroll Aspen 36 LLC (the Gre
gory Project) in an LLC established to own and operate the Commercial
portion of the Gregory Project. Motion carried 6-0-0.
ANNOUNCEMENTS
1. Chris Leno, Acting Executive Officer, expressed the thankfulness of
the employees regarding the council's generosity, i.e. for the turkey, bo
nus, and cost-of-living adjustment.
2. Patti Tom-Martin, Vocational Rehabilitation Manager, expressed her
thanks for the Council's support on the Program Match grant, and the
Council's continued support for our Tribal members with disabilities.'
OTHER BUSINESS
4:28 p.m. Grout moved, Larsen seconded to adjourn the meeting.
Motion carried.
Wednesday, January 2, 2002
4:00 p.m. Meeting was called to order by Vice Chairman Reyn Leno.
A quorum was present. Val Grout was excused.
Leno moved, Jan D. Reibach seconded to approve the December 19,
2001 Council meeting minutes as submitted. Motion carried.
UNFINISHED BUSINESS:
fl Chair Cheryle Kennedy announced the Spirit Mountain Development
Corporation (SMDC) presentation scheduled for the January 6, 2002 Gen
eral Council meeting has been postponed until the February 3, 2002 Gen
eral Council meeting. June Sell-Sherer moved, Reibach seconded to re
move the SMDC presentation from the January 6, 2002 General Council
Meeting Agenda. Motion carried 7-0-0.
LEGISLATIVE COMMITTEE
fl Title VI Senior Meal Site Grant Application. Sell-Sherer moved,
Ed Larsen seconded, to adopt Resolution No. 001-02 approving the sub
mission of an application for a Title VI Senior Meal Site grant covering
April 1, 2002 through March 31, 2005 budget period. Motion carried 7-0-0.
D 2002-2003 Membership Fee Schedules for Mid-Willamette Val
ley Council of Governments and Economic Development District.
Reibach moved, Ed Pearsall seconded to renew the Tribal membership for
CY 2002-2003 for Mid-Willamette Valley Council of Governments (COG)
in the amount of $1,598 and Economic Development District (EDD) in the
amount of $173. Motion carried 6-0-1. Butch LaBonte abstained,
fl Organizational Development Assessment Contract Falmouth
Institute. Reibach moved, Sell-Sherer seconded to adopt Resolution
No. 002-02:
(1) approving an agreement between the Tribe and The Falmouth
Institute for $50,140 for the performance of an Organizational De
velopment Assessment of Grand Ronde Tribal government and enti
ties, including communications and decision making processes, and
(2) authorizing the Acting Executive Officer or the General Man
ager, with the assistance of the Tribal Attorney, to negotiate, final
ize and execute said agreement. Motion carried 7-0-0.
fl Verizon Wireless License to Install and Maintain Equipment.
Bob Haller ffioved,"Pearsall seconded to adopt Resolution No. 003-02:
(1) approving the License to Install and Maintain Equipment agree
ment between the Tribe and Verizon Wireless which provides Verizon
Wireless a right of entry to install and maintain communications equip
ment at the Wellness Facility and the Governance Building, and
(2) authorizing the Executive OfficerGeneral Manager, with the as
sistance of the Tribal Attorney, to finalize and execute said agree
ment. Motion carried 7-0-0.
II SMDC Board of Directors Appointment. Motion: To adopt Resolu
tion No. 004-02 to approve the appointment of Ken Gregg to the Spirit
Mountain Development Corporation (SMDC) Board of Directors. The term
to be identified by SMDC and the Legal Department. Discussion followed.
Pearsall called for a roll call vote. A roll call vote was taken: Voted Yes:
Haller, LaBonte, Larsen, Leno, Reibach, and Sell-Sherer. Voted No: Pearsall.
RESOURCES ANDOR EDUCATION COMMITTEE
Tribal Housing Grant & Loan Programs Policies and Proce
dures for CY2002. Leno moved, Sell-Sherer seconded to adopt Resolu
tion No. 005-02 to approve the Tribal Housing Grant & Loan Programs
Policies and Procedures for CY2002 (Minor Medical Adaption Grant, Home
Repair Grant, Deferred Payment Loan, Down Payment Grant) as recom
mended by the Housing Authority Board. The Housing Authority shall
submit a plan to Tribal Council within 6 months to broaden the geographic
area for the Home Repair program, report to Tribal Council on the impact
of the change to the Down Payment program, and revisit the income limit
within 6 months. Further, that the sum of $10,000 is set aside from the
Home Repair budget, as a contingency fund to resolve unforseen issues
arising from prior grants. Motion carried 7-0-0.
HONORARIUM:
fl The Smoke Signals Staff presented Kim Mueller a CTGR Logo Pendleton
Blanket in appreciation of her six years as the graphics designer for the
Tribal newspaper. Mueller has accepted a position with the Tribe's Cul
tural Resources division.
OTHER BUSINESS
4:23 p.m. Leno moved, Larsen seconded to adjourn the meeting. Mo-