Smoke Signals December 1989 Page 7
TRIBAL COUNCIL MEETING MINUTES
October 17, 1989
Grand Rondc Tribal Office
NAPOLS BILLING APPROVALS: The August and
September NAPOLS billings were submitted to Council
for review in addition to a letter of explanation from
Craig Dorsay, NAPOLS Director clarifying some of the
charges to the Tribe. Ray moved to adopt a resolution
approving payment for the August, 1989 NAPOLS
billing in the amount of $7,942.13. Rick seconded the
motion. Motion carried by a vote of 8 yes, 0 no, and 0
abstentions. Merle moved to adopt a resolution approv
ing payment for the September, 1989 NAPOLS billing in
the amount of $11,189.86.
Kathryn seconded the motion. Motion carried by a vote
of 8 yes, 0 no, and 0 abstentions.
FY "90 BUDGET APPROVAL RESOLUTION:
Candy moved to adopt a resolution approving the FY
90 Budget. Val seconded the motion. Motion carried
by a vote of 8 yes, 0 no, and 0 abstentions.
OTHER BUSINESS: Mark provided a report on the
Polk County Neighborhood Meeting held October 12th
at the Grand Ronde Elementary School.
TRIBAL COUNCIL MEETING MINUTES
November 1, 1989
Tribal Office
SUNRIVER DRUG & ALCOHOL CONFERENCE
REPORT:
Margaret Provost and Darlene Aaron submitted a
report on the Oregon Prevention conference held in
Sunriver. The theme for the Conference was Prevention
Strategies for the '90s. They also provided an update of
the progress made by the Tribe in becoming our own
satellite prevention team through YCAP since we did
not receive services through either Polk or Yamhill
county. They noted that Tribal representation on the
YCAP Steering Committee is needed. The next
meeting is November 20th in McMinnville. Darlene and
Margaret will attend this meeting. Kathryn will check to
see if anyone on the Health and Human Services
Committee is interested in attending also.
ACCOUNTING UPDATE:
Pat Mercier provided the Council with material
identifying proposed payment plans for lost revenue to
Tillamook and Yamhill Counties and explained the
benefits of each. Consensus of Council was to authorize
Jim, Pat, Mark and Candy to schedule a meeting with
representatives of each county to negotiate a timeframe
and method of payment. She also submitted informa
tion on the Timber Revenue and BIA Trust Account.
The balance to date is $1,618,750.26 with interest earned
at $53,136.27.
The Tribal Development Corporation will be attending
a retreat November 3, 4, and 5th in Eugene. Council
was asked permission to have Jimmy Willis, Tribal CPA,
to attend the retreat to provide an auditor's view during
the planning process. Council agreed that it would be
appropriate to have Jimmy present. Expenses for the
retreat will be taken from the funds set aside for the
Tribal Development Corporation. Corporation mem:
bers will be identified at the next General Council
meeting.
A special meeting will be scheduled to review the
process for completing "Actual Travel" forms and
possibly get caught up on the past due actuals. Jim will
send copies of the proposed additions to the Procedures
Manual to Council
POW WOW CALENDAR UPDATE:
Merle Leno reported on progress to date with the
Tribal calendar. He explained how the idea originated
and some of the problems that have arisen. He noted
that some of the Council members have been contacted
regarding some of the problems and feels they should be
directed to the Pow Wow Committee rather than the
Council. Council agreed to proceed with plans for
printing and distributing of the calendar. A Pow Wow
report will be made at the next General Council meet
ing. "
GENERAL MEETING AGENDA ITEMS:
The following items were submitted as tentative
agenda items for General Council meeting.
- BIA Representative - Brenda Schadwick - General
Assistance.
- Drug and Alcohol Community Education Program
Presentation
- Pow Wow Financial Report
- 5050 Drawing
- Identify Tribal Development Corporation Members
- Val Adamson Presentation
- Schedule Tribal Christmas Party
OTHER BUSINESS:
- American Indian Week has been designated Decem
ber 3 - 9th. Wil Bowker, BIA, wants to have special
recognition paid to Northwest Tribes by setting up a
display at the Bureau. He would like items by Novem
ber 27th. The matter was tabled until the next meeting
to give Council time to think about it.
- Tom Jones has been recommended to fill the Social
Service Director Position and has been offered the
position.
Randy Butler has been recommended as an Outpa
tient Counselor for our Dcug and Alcohol Program and
will start as soon as possible.
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New Tribal Council member Robert "Bob" Mercier.
SPECIAL TRIBAL COUNCIL MEETING
November 7th, 1989
Order of Business:
Travel advances - Jim Willis told the Council that
some of the Council members had outstanding travel
advances. With the '89 audit nearing the end, Jim
indicated that the advances needed to be processed no
later than November 17th. Mark told the Council he
would assist anyone needing help in processing their
advances. Val asked -about the possibility of the Council
using a credit card to make reservations for motels, air
travel costs, ect. Extensive discussion ensued. Jim told
the Council he will work on the credit cards for Council
- Master Plan Jim told the Council about land
available for sale off Ackerson Road, about 34ths of a
mile north of Grand Ronde. The approximate acreage v
54. (Tax lot 802.) Some of the Council asked of the
possibility of acquiring a small parcel of land adjacent to
Grand Ronde Road. If so, access to lot 802 would be
no problem. The Council unanimously agreed to
authorize the Tribal General Manager and the Tribal
Chairman to offer a sum of $100,000 to the owners of
tax lot 802. The Council also authorized the General
Manager and the Tribal Chairman to check on the
availability of lands adjacent to Grand Ronde Road. A
report will be made when they receive a reply.
- Tribal Development Corp. - Mark informed the
Council that the Tribal Development Corporation met
at the Valley River Inn in Eugene, Oregon on the 4th
and 5th of November, 1989. Mark told the Council that
the Tribal General Manager and Jimmy Willis were
present Nov. 4th, to make a presentation about the
Youth Primary Residential Treatment (YPRT) center.
Mark told the Council that the Tribal Corp. expressed
concern about the Tribal Council turning the YPRT
facility to the Corporation. As a result, the Tribal Corp.
elected not to enter into a lease agreement with the
Tribal Council until they have adequate time to review
the draft lease agreement. With the loan from First
Interstate Bank for the purchase of YPRT to be closed
on Nov. 8th, this created a problem for turning the bank
note to the Corporation. Jimmy Willis presented some
options for the Council's consideration. The option the
Council agreed upon was for the Tribe to handle the
loan under the auspices of the Tribal Council, then at a
later date the Tribal Council will meet with the Tribal
Corp., to see if they will consider taking the YPRT
facility. Mark asked if the Council was still willing to
commit to acquiring the bank loan to purchase the
YPRT. The Council unanimously said yes. Val indi
cated interest in the Council meeting with the Corpora
tion in the future, to establish communication between
the two groups. Mark told the Council the Corporation
was tentatively scheduled to meet Nov. 14th, will discuss
the Council's wish to meet with the Corporation then.
- Announcement - Mark told the Council that he just
learned that former Council member Eula Petite was
diagnosed as having cancer, and is in the McMinnville
Hospital. The Council authorized for the purchase of
flowers, Mark will take them tomorrow, to visit Eula.
- Other Business - Candy moved to enter into executive
session, to discuss CouncilStaff relations. Motion
seconded by Val, motion carried. Executive Session
Ray moved to resume regular session, seconded by
Wilmadene. It was agreed by Council to have the
Programs Operations Manager, Greg Archuleta, to
write a memo to the Fish and WildlifeNewsletter
Program Director, requesting the F&W director to be
more cooperative with the General Public.
Jim informed the Council that he and the Silctz
Agency superintendent are checking into the possibility
of having Bob Bennett of American Training and
Technical Assistance (ATTA) come out to Western
Oregon to conduct a Council and Tribal Government
workshop for the Council. Mark will contact other
Tribes in Western Oregon, to see if they will be inter
ested in attending such a workshop.
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Tribal Council member Val Grout