Image provided by: University of Oregon Libraries; Eugene, OR
About Smoke signals. (Grand Ronde, Or.) 19??-current | View Entire Issue (Dec. 1, 1989)
Smoke Signals December 1989 Page 7 TRIBAL COUNCIL MEETING MINUTES October 17, 1989 Grand Rondc Tribal Office NAPOLS BILLING APPROVALS: The August and September NAPOLS billings were submitted to Council for review in addition to a letter of explanation from Craig Dorsay, NAPOLS Director clarifying some of the charges to the Tribe. Ray moved to adopt a resolution approving payment for the August, 1989 NAPOLS billing in the amount of $7,942.13. Rick seconded the motion. Motion carried by a vote of 8 yes, 0 no, and 0 abstentions. Merle moved to adopt a resolution approv ing payment for the September, 1989 NAPOLS billing in the amount of $11,189.86. Kathryn seconded the motion. Motion carried by a vote of 8 yes, 0 no, and 0 abstentions. FY "90 BUDGET APPROVAL RESOLUTION: Candy moved to adopt a resolution approving the FY 90 Budget. Val seconded the motion. Motion carried by a vote of 8 yes, 0 no, and 0 abstentions. OTHER BUSINESS: Mark provided a report on the Polk County Neighborhood Meeting held October 12th at the Grand Ronde Elementary School. TRIBAL COUNCIL MEETING MINUTES November 1, 1989 Tribal Office SUNRIVER DRUG & ALCOHOL CONFERENCE REPORT: Margaret Provost and Darlene Aaron submitted a report on the Oregon Prevention conference held in Sunriver. The theme for the Conference was Prevention Strategies for the '90s. They also provided an update of the progress made by the Tribe in becoming our own satellite prevention team through YCAP since we did not receive services through either Polk or Yamhill county. They noted that Tribal representation on the YCAP Steering Committee is needed. The next meeting is November 20th in McMinnville. Darlene and Margaret will attend this meeting. Kathryn will check to see if anyone on the Health and Human Services Committee is interested in attending also. ACCOUNTING UPDATE: Pat Mercier provided the Council with material identifying proposed payment plans for lost revenue to Tillamook and Yamhill Counties and explained the benefits of each. Consensus of Council was to authorize Jim, Pat, Mark and Candy to schedule a meeting with representatives of each county to negotiate a timeframe and method of payment. She also submitted informa tion on the Timber Revenue and BIA Trust Account. The balance to date is $1,618,750.26 with interest earned at $53,136.27. The Tribal Development Corporation will be attending a retreat November 3, 4, and 5th in Eugene. Council was asked permission to have Jimmy Willis, Tribal CPA, to attend the retreat to provide an auditor's view during the planning process. Council agreed that it would be appropriate to have Jimmy present. Expenses for the retreat will be taken from the funds set aside for the Tribal Development Corporation. Corporation mem: bers will be identified at the next General Council meeting. A special meeting will be scheduled to review the process for completing "Actual Travel" forms and possibly get caught up on the past due actuals. Jim will send copies of the proposed additions to the Procedures Manual to Council POW WOW CALENDAR UPDATE: Merle Leno reported on progress to date with the Tribal calendar. He explained how the idea originated and some of the problems that have arisen. He noted that some of the Council members have been contacted regarding some of the problems and feels they should be directed to the Pow Wow Committee rather than the Council. Council agreed to proceed with plans for printing and distributing of the calendar. A Pow Wow report will be made at the next General Council meet ing. " GENERAL MEETING AGENDA ITEMS: The following items were submitted as tentative agenda items for General Council meeting. - BIA Representative - Brenda Schadwick - General Assistance. - Drug and Alcohol Community Education Program Presentation - Pow Wow Financial Report - 5050 Drawing - Identify Tribal Development Corporation Members - Val Adamson Presentation - Schedule Tribal Christmas Party OTHER BUSINESS: - American Indian Week has been designated Decem ber 3 - 9th. Wil Bowker, BIA, wants to have special recognition paid to Northwest Tribes by setting up a display at the Bureau. He would like items by Novem ber 27th. The matter was tabled until the next meeting to give Council time to think about it. - Tom Jones has been recommended to fill the Social Service Director Position and has been offered the position. Randy Butler has been recommended as an Outpa tient Counselor for our Dcug and Alcohol Program and will start as soon as possible. - it- 1M $ m m ll in i Hj&& CI New Tribal Council member Robert "Bob" Mercier. SPECIAL TRIBAL COUNCIL MEETING November 7th, 1989 Order of Business: Travel advances - Jim Willis told the Council that some of the Council members had outstanding travel advances. With the '89 audit nearing the end, Jim indicated that the advances needed to be processed no later than November 17th. Mark told the Council he would assist anyone needing help in processing their advances. Val asked -about the possibility of the Council using a credit card to make reservations for motels, air travel costs, ect. Extensive discussion ensued. Jim told the Council he will work on the credit cards for Council - Master Plan Jim told the Council about land available for sale off Ackerson Road, about 34ths of a mile north of Grand Ronde. The approximate acreage v 54. (Tax lot 802.) Some of the Council asked of the possibility of acquiring a small parcel of land adjacent to Grand Ronde Road. If so, access to lot 802 would be no problem. The Council unanimously agreed to authorize the Tribal General Manager and the Tribal Chairman to offer a sum of $100,000 to the owners of tax lot 802. The Council also authorized the General Manager and the Tribal Chairman to check on the availability of lands adjacent to Grand Ronde Road. A report will be made when they receive a reply. - Tribal Development Corp. - Mark informed the Council that the Tribal Development Corporation met at the Valley River Inn in Eugene, Oregon on the 4th and 5th of November, 1989. Mark told the Council that the Tribal General Manager and Jimmy Willis were present Nov. 4th, to make a presentation about the Youth Primary Residential Treatment (YPRT) center. Mark told the Council that the Tribal Corp. expressed concern about the Tribal Council turning the YPRT facility to the Corporation. As a result, the Tribal Corp. elected not to enter into a lease agreement with the Tribal Council until they have adequate time to review the draft lease agreement. With the loan from First Interstate Bank for the purchase of YPRT to be closed on Nov. 8th, this created a problem for turning the bank note to the Corporation. Jimmy Willis presented some options for the Council's consideration. The option the Council agreed upon was for the Tribe to handle the loan under the auspices of the Tribal Council, then at a later date the Tribal Council will meet with the Tribal Corp., to see if they will consider taking the YPRT facility. Mark asked if the Council was still willing to commit to acquiring the bank loan to purchase the YPRT. The Council unanimously said yes. Val indi cated interest in the Council meeting with the Corpora tion in the future, to establish communication between the two groups. Mark told the Council the Corporation was tentatively scheduled to meet Nov. 14th, will discuss the Council's wish to meet with the Corporation then. - Announcement - Mark told the Council that he just learned that former Council member Eula Petite was diagnosed as having cancer, and is in the McMinnville Hospital. The Council authorized for the purchase of flowers, Mark will take them tomorrow, to visit Eula. - Other Business - Candy moved to enter into executive session, to discuss CouncilStaff relations. Motion seconded by Val, motion carried. Executive Session Ray moved to resume regular session, seconded by Wilmadene. It was agreed by Council to have the Programs Operations Manager, Greg Archuleta, to write a memo to the Fish and WildlifeNewsletter Program Director, requesting the F&W director to be more cooperative with the General Public. Jim informed the Council that he and the Silctz Agency superintendent are checking into the possibility of having Bob Bennett of American Training and Technical Assistance (ATTA) come out to Western Oregon to conduct a Council and Tribal Government workshop for the Council. Mark will contact other Tribes in Western Oregon, to see if they will be inter ested in attending such a workshop. A V J JJJL Tribal Council member Val Grout
