NOTICE OF UNION ELECTIONS
I
Elections at SEIU Local 503, OPEU
2006 GENERAL COUNCIL/ELECTIONS CALENDAR
DECEMBER 2005
12/09
12/10
12/16
12/23
Election Timelines/Guidelines published in The 503 Voice
Executive Committee Meeting
2006 Elections & General Council Guide including official delegate report mailed to leaders
District and Statewide Officer candidate nomination forms posted on website
Statewide Officer elections committee appointed
JANUARY 2006
1/07
1/09
1/31
Board of Directors' Meeting
General Council Resolutions Review Committee appointed
Nominations open for District Director and Assistant District Director elections
(close January 31,5 PM)
Nominations open for Statewide Officer elections: President, Vice President,
Secretary-Treasurer, and Executive Director (close August 25,5 PM)
Nominations close for District Directors and Assistant District Directors at 5 PM
FEBRUARY 2006
2/01
2/17
2/24
Local Officer nominations open (including General Council delegates)
Executive Committee Meeting
Candidate Profiles for District Directors and Assistant District Directors published in
The 503 Voice
MARCH 2006
3/03
3/06
3/77
3/20
3/27
3/29
District General Council Delegate nomination forms available on-line
Ballots for District Directors and Assistant District Director elections mailed to
District members
Board of Directors' Meeting
Nominations open for General Council delegates (close April 17,5 PM)
5 PM deadline for receipt of District Director/Assistant District Director
election ballots at Salem HQ
Ballots for District Director and Assistant District Director elections counted at Salem HQ
APRIL 2006
4/08
4/17
4/30
Executive Committee Meeting
5 PM deadline for receipt of General Council delegate nomination forms at
Salem HQ
5 PM deadline for receipt of Local Election results at Salem HQ
MAY 2006
5/01
5/01
5/05
5/19
5/20
5/24
5/26
5/30
Newly elected Local Officers must be sworn into office
5 PM deadline for Locals and Districts to submit General Council resolutions to
Salem HQ
District General Council Delegate ballots mailed to District members
Local General Council Delegate credentials forms mailed to Local Presidents
Board of Directors' Meeting
5 PM deadline for receipt of District General Council Delegate ballots at
Salem HQ
District General Council Delegate ballots counted at Salem HQ
District General Council Delegate election results and credentials forms
mailed to District Directors
JUNE 2006
6/07
6/09
6/70
6/16
6/28
5 PM receipt deadline for Local and District General Council Delegate credentials
forms at Salem HQ
General Council Registration/Resolution packets mailed to delegates
Executive Committee Meeting
5 PM deadline for receipt of Statewide Officer Nomination Forms at Salem
HQ for publishing in the Voters' Guide
5 PM deadline for receipt of General Council Registration Form and
General Council Committee Assignment Request Forms at Salem HQ
JULY:2006
7/07
7/08
7/08
7/17
7/20
7/24
Employer Notification Letters of General Council Delegates mailed
Board of Directors' Meeting
Appointment of General Council Committee Members, Chairs, Pages, Sgts-at-arms
Statewide Officer Voters' Guide published in The 503 Voice and on-line
Hotel deadline for room reservations
Hotel Confirmation and Delegate Credentials mailed to General Council delegates
5 PM deadline for Board Resolutions at Salem HQ
AUGUST 2006
8/77
8/72
8/23
8/23
8/25
8/27
8/28
Finance Committee Budget Meeting
Executive Committee Meeting
Pre-General Council Board of Directors' Meeting
GENERAL COUNCIL IN SESSION (August 23 - 26)
5 PM close of Statewide Officer Nominations at General Council
Board of Directors'Meeting (Statewide Officers and newly elected Board members)
5 PM deadline for submission of Statewide Officer Candidate Statements
for enclosure with ballots (note: short timeline for late filers) at Salem HQ
SEPTEMBER 2006
9/22
Statewide Officer ballots and candidate statements mailed to members
OCTOBER 2006
70/74
10/16
Executive Committee Meeting
5 PM deadline for Statewide Officer Ballots at Ryder Election Services in
Bend, Oregon (not Salem HQ)
After 5 PM, Statewide Officer ballots counted by Ryder Election Services
(Bend, OR) and results on Hotline 1-800-473-OPEU when count is certified
10/17
Statewide Officer election results posted to www.SEIU503.org
Election results published in next edition of The 503 Voice
NOVEMBER 2006
11/07
11/17
17/18
11/18
National/State General Elections
Newly elected Statewide Officers installed
Finance Committee Breakfast Meeting
Board of Directors' Meeting
General Council is the decision-making body of our union and establishes
SEIU Local 503, OPEU policy. We hold General Council every two years in
even-numbered years. Every active and retired member of SEIU Local 503,
OPEU is eligible to become a General Council delegate. Each local and each
district elects the number of General Council delegates that is proportional
to the number of^s members^ Fair share payers do not have voting
privileges.
Our elected Board of Directors manages the union and oversees our strategic
plan between General Councils. Our SEIU Local 503, OPEU Board of'
Directors includesstatewide officers, district directors and the president of our
retirees' local. Members elect District Directors (DDs) and Assistant District
Directorst (ADDs) from each of six regions to
on our Board. In the
absence of his/her district's Director, an Assistant District Director serves on
the Board. In the absence of the Retiree local's President, the Vice President
serves on the Board.
We hold! statewide elections every two years for President, Vice President,
Secretary-Treasurer and Executive Director. They are voting members of our
Board. Every active member is eligible to run for statewide office. The
Immediate Past President of our union is a statewide officer, and serves as a
non-voting member of the Board.
Executive Committee Meeting
records of the union • Chairperson of our
union Finance Committee and a member
of the Executive Committee • Establishes a
bank account or accounts in the name of
the union as designated by the Board of
Directors • Collects the monies and keeps
the accounts and books of the union and
renders a statement after certified audits
of the accounts and books of the financial
condition of the union to General Council
and as requested by the Board of
Directors • Coordinates and keeps current
a list of policies and procedures of our
union • Responsible to the Board for
annual review of the fiscal operation of
our union and locals * Serves as a delegate
to the SEIU Convention.
President
Chief spokesperson for our union • Sets
the Board meeting agenda and acts as the
Board administrator • Presides at all meet
ings of General Council, the Board and
Executive Committee • Coordinates the
activities of the District Directors and
Aslant District Directors • Appoints
Standing and Sprafl Committee
members, subject to Board approval •
Serves as ex-officio member of all
Standing and Special Committees •
Renders a report of his/hef administration
with recommendations, as s/he geems
advisable to General Council* Attends and
represents dur union at all appropriate
national ano regional meetings • Serves as
delegate to the SEIU Convention •
Represents SEIU Local 503, OPÈU on the
SEIU Oregon State Council • Chairs our
union's Grievance Appeals Committee •
Maintains an internal and external com
munications program throughout the
union in conjunction with the Executive
Director • Represents SEIU Local 5QX^||
OPEU at the Legislature ajj^n ballot
measure CaBTpajgns in conjunction with
the Executive Director and Political staff.
Executive Director
Servhaschief executive officer and
supervises the daily activities of the union,
including employment and supervision of
staff, expenditure of union funds,
consistent with the Constitution and
Bylaws and the policies and procedures of
the union as determinedby the Board of
Directors, subject to thefipancial ability of
the union to pay * In conjunction With the
Secretaar-Treasurer, maintains records of
the meetings, bank Sccountsland financial
transact! OTÎTpurchase of insuranceand
Performs the duties of the President in
H j BRS s , collects monies and maintains the
his/her absence • .Replaces the President
books of the union • Prepares annual
for the remainder of his/her term Tri the
budget • Serves, as member of our.union's
event of death, incapacity, resignationor a negotiating team ■ Oversee^other daily
removal of the President ■ Serves as ar*
, activity such as organizing,Contract
membër^ï the Executive,Committee; the
administration, political activity and
union Finance Committee and other
training -¿Versees progranfland policy
committees as designatedla the Bylaws or
development • Maintains an internal and
as appointed by the President • Serves as
external communications program
delegate to the SEIU Convention.
throughout the union in conjunction with
Vice President
Statewide Officers: Our President, Vice President, Secretary-
Treasure^ and Executive Director are elected in statewide elections held
every two years. Officers serve two-year terms and, except for our |
Executive Director, are limited to two terms. Nominations for statewide
officers open on January 9, 2006 and close at 5 PM on Friday, August 25,
2006 (the second day of General Council).
District Directors and Assistant Directors:
the President • Represents the union
throughout the community and with the
media, in conjunction with’the President
-"whp serves as chief spokesperson.
Secretary-Treasurer
District Directors
and Assistant Directors are elected on a representational basis in accor
dance with Article VI of the SEIU Local 503, OPEU Constitution. District
Directors serve two-year terms and are limited to two terms in a six-year
period. Nominations open January 9, 2006 and close January 31,2006
at 5 PM.
Kelps a record of the meetings of the
Geiferal Council, Board of Directors and
Executive Committee • Custodian of the
General Council Delegates:
Every local of seiu Local 503,
OPEU has the right to a minimum of one delegate. The number of
delegates per local is based on membership, with oneldelegate fo|each
and interpret our union's Constitution and Bylaws •
Determi ne union's position on politicaiissues • Participate in
strategic planning • Oversee operation and affairs.
one hundred (100) members. District delegate representation is based
on one delegate for each five hundred (500) active members.
District Director
Delegates attend General Council as elected representatives from either
their District or Local. Alternate District and Local delegates are elected
to fill any delegate vacancies that may arise. Members of the Board of
Directors, Assistant District Directors, and past union presidents are
automàtic delegates.
In each district, District Di rector-elects and Assistant Director-elects who
are not incumbents (elected to those positions in spring elections) are
also entitled to be delegates to General Council and fill the first District
delegate positions. Remaining positions are filled with elected General
Council delegates from that District. Alternates are also elected.
Local elections timeline changed
Members voted to change SEIU Local 503, OPEU's guidelines on elections
at our 2004 General Council. All local elections must now be
completed so that officers are sworn in by May 1. All terms shall be
two years. Local officers elected may include President, Vice President,
Secretary-Treasurer, General Council Delegate(s), Chief Steward,
Steward(s), and Bargaining Delegate(s). Locals must inform members
about the duties of each office being elected or advise members where
they can get this information. Duties and officers elected may vary by
local, so each local should check their Constitution and Bylaws. Most
union activities are done on activist's own time.
Nomination forms for statewide officers, district officers, and General
Council district delegates will be posted online at www.seiu503.org and
are available through stewards, local officers or district officers at
worksites and SEIU Local 503, OPEU union offices.
,
DIRECTORS / ASSISTANT DIRECTORS
These Board members ma^ union policy decisions between
General Councils Mrbitratelnternal union matters • Enforce
Serves on thTBoard of Directors and on
¿onffinttees of the Board • Each Director is
administrator for one of our union's six (6)
geographical districts • Communicates with
members • Coordinates union campaigns
in his/her district, and actively participates
in campaigns approved and endorsed by
the Board of Directors • Whenever possi
ble, participates in phone banking, can
vassing, gathering petitions and signatures,
and takes part in worksite campaigns •
Coordinates multi-local union worksite
actions • Organizes and recruits members
in the district • Trains or secures training
for District officers and activists •
Represents the union in public relations
matters • Serves as a Board delegate to
General Council • Develops and imple
ments the district's financial budget •
Serves as a communication link between
the Board of Directors and the member
ship to the General Council • Attends all
meetings of the Board of Directors.
Assistant District Director
Assists District Directors in the administra
tion of union's districts • Serves as alternate
member on Board of Directors • Attends
all meetings of the Board • Assists District
Directors with their responsibilities, as
assigned by District Directors • Serves in
the absence of the District Director(s), as
requested • Performs all duties assigned by
the district Constitution and Bylaws •
Coordinates district communications (i.e.
district calendars, newsletters and other
general correspondence) • Serves as dele
gate to General Council • Succeeds to
District Director by Board appointment.
GENERAL COUNCIL DELEGATES
SEIU Local 503, OPEU General Council
delegates agree to attend all sessions of
General Council, where important decisions
are made at each session. Delegates
appointed to serve on working committees
attend all scheduled meetings of their
committee and agree to work diligently to
accomplish committee objectives.
When locals or districts sponsor resolutions,
their delegates are responsible for actively
working to adopt those resolutions.
Delegates agree to appear before working
committees in support of their local or
district resolution. In addition, delegates
agree to actively work for adoption of
resolution on the floor of the Council,
as long as they believe it is in the best
interests of public service.
All General Council delegates are responsible
to be active in Statewide Officer elections.
They have the duty to actively support
those candidates they believe will do the
best job for SEIU Local 503, OPEU.
Finally, every General Council delegate
agrees to provide a report of Council
events and decisions to the local or district
he/she represents. Every member of the
union deserves and needs to understand
all of the actions taken by the General
Council and the deliberations which
prompted those actions.
If an elected delegate becomes unable to
serve at General Council, the alternate
with the highest number of votes becomes
the replacement delegate. If all alternate
delegates are unable to serve, the candidate
with the next highest number of votes
shall be the replacement delegate to
General Council for the two-year term.
Go to www.seiu503.org for full listings of position requirements and duties of officers.
From the home page click on "Bylaws 503" on the right-hand side, under "A to Z at 503".
DECEMBER 2006
12/09
STATEWIDE OFFICERS
PAGE 4
SEIU Local 503, OPEU - STRONGER TOGETHER
DECEMBER 2005