5
Civil Service
Layoff Procedure Outlined
SUBJECT: R eduction in Force, L ayoff
P rocedures an d ^C om putation of
Service C redit.
R ecent reductions in force in some
d ep artm en ts have . raised questions
from appointing authorities and em
ployees concerning th e reduction in
force procedures u n d er the' Civil S er-
vice R ules and Regulations.
T he Civil Service Commission b e - .
lie v efeth at th e conditions re q u irin g a
‘r ^ d ^ tl o n in force w ill b e unique to
¿each d ep artm en t. P rocedu r a l for any
one d ep artm en t should be established
th ro u g h consultation of th e d ep a rtm en t
head and the Civil Service D irector
to ta k e into consideration the needs
of th a t’^ departm ent. A ny o v er-all prO-
cedure th a t is d rafted w ould not an-
sw er all of^ j ^ w B ^Sdems th a t w ould
arise in the case of a drastic re d u c
tion in force.
It is fu n d am en tal to a rediH »w i in
force th a t th e d ep artm en t m ust m ain
tain ¿an efficient operating force a fte r
the reduction has been m ade. Civil
Service R egulations are designed to
p ro tect the ten u re of the employee^
b u t at th e some tim e insure the con
tinued', efficiency of th e .std f ^ p ^^Vice.
I D epartm ents facing a re d uc^mn in
force m ust f i ® B ^ » r m i n e th e o rgan
izational u n it w ith in w hich cuts m u st
be m ade, th e geographical areas;’ and
th^K'pfec.ifi‘e ^ ^ B ® ^ ^ fb > b h g e lim in a te d .
The provisions of the Civil Service
R ules and R eg u lationsI can th en be
applied.
The fm low ing outlines th e pjgvagibns
of th e R u |es - ■ andB R ^ ^ a -tlo n s M o n -
cern in g layoffs 1 1 ,
A uthorization fo r layoffs is con
tained in R ule X IV of th e Civil S er
v ice R ules! and R ggplations.
U nder this ru le layoffs m ay be m ade
because of abolitionfekpf positions,
shortage of funds or w ork, a m ateria l
change in duties, , or a change in an
organization u n it,J S r for o ther re
lated reasons w hich a re outside the
em ployee’s control a n d ; w hich do not
reflect discredit on th e service of the
em ployee.
I Layoff of em ployees shall be m ade
in inverse order of service credit (see
below ) in the g t S and in th e division
or o ther O rg a n iz a tio n u n it involved.
The follow ing actions a re au th o r-
ized by th e C ivil S ervice R ules I and
R egulations for d ep a rtm en tal layoffs.
P leaB h rbfer to R ule X IV for general
provisions for layoff.
1. T erm inate all em ergency em ploy-
ees in the .glassification involved in
m ^ ^ K o f f J ® j œ e lâyingSBff other em -
ployees.
2. T erm inate all tem p o ra ry em ploy-
^ ^ ^ i n SÉMfcli c |l l |B l p t i o n involved in
t m M K |l f before laying off provision
al, W a l fglrviCe. conditional or reg-
u 1 ar
3?. F irst p S æ i o n a l and. secondly
tria l service em ployees m u st be term -
inated before re g u la r em ployees in
any specificnWa^sW cation. Tov d e te r
m ine tfie o rd e ^ d f layoff for these em
ploy eesijjæ|BBthe point system given
below on this Sheet.
|O |^ 5 n d i t i o n a l em ployeesyvill be re
g a r d e d th e^sam è as re g u la r em ploy
ees.
5. Total tim e served in a classifica
ti o n shall b e lc p u n te d in determ ining
seniority! Eor exam ple, if an em ploy-
ee serves consecutively as provisional,
tria l service and regular, or as con
ditional, tria l servicêf& nd regular, JtpA
EHfetim e w ould bed counted (w ith the
exception of a possible previous em
ergency-.appointm ent w h ich w ould n o t
^ & ° u n te æ M H
6. Em plo y e * m ay be- dem oted, in