JOB OPENINGS
POSITION ANNOUNCEMENT
POSITION: Area Office
Administrative Supervisor
LOCATION: Portland, Oregon
SALARY:
$31,530 annually
SUPERVISOR: Assistant GM
MINIMUM REQUIREMENTS:
Bachelor’s degree and two years of
supervisory experience in a service-
oriented office setting; or an associate’s
degree and two years of supervisory
experience in a service-oriented office
setting, plus two years of general office
experience; or a high school diploma
(GED) and two years of supervisory
experience in a service-oriented office
setting, plus four years of general office
experience. Knowledge of Indian
community and local resources and
ability to work with Indian people. Must
have working knowledge of computers,
applications, office equipment, word
processing, spreadsheets, and data
base management. Ability to speak to
large and small groups and facilitate
meetings with staff and community. Must
be familiar with Total Quality
Management approach to problem
solving. Ability to work and communicate
effectively with staff, clients, community
members, and tribal administration.
Ability
to
show
initiative,
resourcefulness and tact in obtaining,
communicating and coordinating
information. Must possess a valid
Oregon driver’s license, private vehicle
insurance, and reliable transportation.
RESPONSIBILITIES: Assist tribal
administration by organizing, assigning,
and monitoring day-to-day coordination
of area office. Assistance includes
training of and coordination with office
employees to provide efficient
functioning
within
established
procedures and guidelines. Requires
confidentiality, judgment, and initiative.
Supervise local staff, coordinate office
schedules to maintain coverage, provide
day-to-day support for office staff.
Resolve problems relating to office
functions. Responsible for general office
functions, including signing time sheets,
purchase orders, check requests, etc.
Coordinate multi-disciplinary team case
staffings and reviews for clients; assure
program managers that staffings are
occurring. Prepare and distribute
community newsletter. Maintain
communication with the Social Services,
Education, Community Health, Alcohol
and Drug, Job Training Partnership Act,
and Head Start program managers to
assure quality program guidance. Help
tribal program managers implement
employee development plans, budgets,
program
guidelines,
program
evaluations, employee evaluations, etc.
Act as liaison for tribal administration
between office and other programs.
When necessary, speak to large and
small community groups. Assist
assistant CEO with negotiations for
building lease, office equipment, etc.
Help tribal members and program clients
receive services by making referrals to
appropriate programs. Organize and
assign work to office personnel and
monitor work flow to meet deadlines.
Coordinate tribal/community meetings,
dinners, etc. Coordinate staff use of tribal
vehicles by maintaining a sign-out log
and schedule of vehicle use. Provide
input on program planning and
budgeting. Develop annual budget for
self and secretarial staff. Coordinate with
staff and program managers for
approvals of leave, and travel
authorizations. Act as Safety Committee
liaison. Ensure that the office is a safe
work environment and help staff
complete accident forms if an accident
occurs. Maintain keys and accountability
of area office keys. Coordinate recycling
of paper and other materials. Coordinate
the excess of surplus property with the
property and procurement officer.
Participate in selecting, hiring, and
terminating employees. Other duties and
special projects as assigned.
OPENING DATE:
CLOSING DATE:
1/10/00
Open Until Filled
EVALUATION CRITERIA: The
following criteria will be used to identify
the best-qualified applicant:
A. Education
B. Experience
C. Training
D. Work Performance
E. Performance Test
F. Interview
HOW TO APPLY: All applicants
must submit a tribal “Application for
Employment Form.” Applications must
be postmarked by the closing date. To
receive credit for training or
education, documentation must be
provided. If applying formore than one
position, separate applications will be
required for each position.
SEND APPLICATIONS TO:
Confederated Tribes of Siletz Indians
Attn: Personnel Officer
P.O. Box 549
Siletz, OR 97380
The tribe’s Indian Preference Policy
will apply. The high school diploma/GED
requirement will be waived for enrolled
tribal elders (age 55 and older). All
persons selected must pass the drug
testing procedures described in the
tribe’s personnel manual prior to the
hiring date. A valid driver’s license will
be required (if placed in job description)
by the date of employment.
“Except as provided by the Indian
Preference Act (Title 25, U.S.C., Section
472 and 473) and as described in the
Siletz personnel manual, tribal
government will not discriminate in
selection because of race, creed, age,
sex, color, national origin, physical
handicap, marital status, politics,
membership, or non-membership in an
employee organization.”
For more information and tribal
application, call 1-800-922-1399 or
541-444-2532.
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