Sdet^7Uw4.
Tribal Government
two or more persons at the same time, the term Election Director shall include
tiie appropriate number of persons, and such persons may be made up of any
combination of the Election Director and Staff the staff or members of the
company or entity which constitutes the Election Director as appropriate and
reasonable under the circumstances.
§2.43 QUALIFICATION OF VOTERS
(a) Who May Vote. Any duly enrolled member of the Confederated
Tribes of Siletz Indians of Oregon who will be 18 years of age or older on the
date of any scheduled election shall have the right to vote in the election.
"Duly enrolled member" shall mean that the person's name appears on the
official tribal roll or whose membership application has received final
approval of the Tribal Council.
. (b) Registration. Registration shall be required to vote in a tribal election.
The Election Director shall mail registration Signature Affidavit forms to all
unregistered eligible tribal voters on an annual basis, insure that signature
affidavits are available at the area offices and tribal enrollment and take such
other actions as appropriate and necessary to encourage the broadest possible
participation in tribal voting. Registration to vote shall be permitted on the
day of the election at the Siletz Community Center.
(c) Voters List. The Tribal enrollment staff shall provide an updated list of
qualified voters to the Election Director no later than 20 days after the
candidacy filing deadline and an updated listing no later than 5 p.m. on the
Thursday before the first scheduled polling day. The Election Director shall
keep an up-to-date poll book for each tribal election, with the voters listed in
alphabetical order or as nearly so as possible. Poll books shall be public
documents and will be kept by the Tribal Court indifinately following an
election.
§2.44 CONDUCT OF THE ELECTION
(a) Notice. The date of the election and the rules related to candidates
shall be published in the tribal newsletter and announced at a General
Council meeting by the Election Beard Director sufficiently in advance of the
election to notify all interested tribal members so that candidates can meet the
time deadlines of this ordinance. The Election Director shall also publicize the
date of the election and the rules related to candidates to the greatest extent
possible and appropriate, once the information has been finalized by the
Election Board.
(b) BALLOTS. The Election Director shall prepare all ballots. Ballot
measures shall appear as required by Part HI of this ordinance. The names of
the certified candidates shall be in an alphabetical order. The ballot sh a ll
contain the following instructions:
YOU MAY VO TE FO R 3 CANDIDATES FOR TRIBAL
COUNCIL. PLACE AN “* ! ' BY THE NAME OF EACH
PERSON YOU W ISH TO VOTE FOR. YOU MAY NOT
GIVE ANY CANDIDATE MORE THAN ONE VOTE. ANY
BALLOT W ITH M ORE THAN 3 TOTAL VOTES SHALL BE
IN VALID’ W RITE-IN
CAN DIDATES
ARE
NOT
ALLOW ED AND THE IN CLU SIO N OF A W RITE-IN
CA N D ID A TE'S NAME SHALL INVALIDATE YO U R
BALLOT. IF YOU NEED ASSISTANCE, THE ELECTION
DIREC TO R WILL HELP YOU.
The official ballots shall be printed by an outside printer on embossed or
other paper which cannot be duplicated with black ink. Sample ballots may
be printed on colored paper and shall be clearly labeled "sample ballot" and
shall not be counted if placed in the ballot box.
The vote will be conducted by mail-in vote only, except that in-person
voting shall take place on the day of the election at the Siletz Tribal
Community Center in Siletz. Polling shall not take place in person at the Area
Offices. The Siletz Tribal Community Center will be the only location you will
be able to vote in person.
Whenever election activities under this Ordinance are conducted, at least
two persons who comprise the staff or members of the Election Director (the
Election Director him o r herself and appropriate staff) shall be present. No
other person, other than Election Board members operating in their official
supervisory capacity, shall remain or loiter in the voting area when voting is
taking place, mail-in ballots are being processed, or votes are counted. The
Election Director shall have authority to remove any person from the
premises who violates this provision.
One person member of the firm or entity comprising the Election Director
shall control the poll book; another member of the firm or entity comprising
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the Election. Director shall hand out the ballots and supervise the ballot box.
The ballot box shall be kept in a safe place and shall not be opened until the
poll closes, with the exception that the ballot box shall be inspected prior to
the insertion of any ballots to insure that it is empty.
The voter shall first sign his or her name in the poll book and if the voter
does not already have a valid signature card or signature affidavit on file as
provided by this Ordinance, they shall complete a signature affidavit
Signature affidavits shall be available for voters at the voting place when they
come into vote. If the voter is unable to do so, the Election Director shall write
"unable to sign" by that name. The voter shall then mark the ballot in a
private area to be designated by the Election Director. The voter may receive
assistance from the Election Director in voting if requested. The voter shall
fold the ballot when completed and deposit it in the locked ballot box.
If the voter accidentally makes a mistake on or destroys his or her ballot, a
new ballot may be issued to the voter, with the correction noted in the poll
book. The spoiled ballot shall be destroyed immediately by the Election
Director.
(d) (c) RETURNS. Immediately after the polls are closed, the Election
Director shall secure the ballot box in a place where tampering cannot take
place. N© The Election Board shall count the number of closed ballots, either
both mail-in © f and in-person, s h a ll be counted until the official count takes
plaee prior to the official count by the Election Director as provided in this
Sub-section. The Election Director shall match the number of ballots counted
by the Election Board, as provided by this subsection, with the number of
signatures in the poll book to insure that the numbers are identical.
Immediately after the polls are closed in Siletz on the first Saturday in
February, and after the procedures related to rejected ballots as set forth in
subsection 5(f) have been completed, the Election Director shall present the
ballot box to the Election Boar d /-w h ich open the ballots and count the votes
cast in public. One staff or other member of the company or entity comprising
the Election Director shall open the ballot box and announce the count out
loud. One other staff or other member of the Election Director shall verify this
count and two other individuals shall mark the counts on different tally
sheets in public view, T h e Election Board shall review and certify the results
©f the election, del i ver the results to the Chairm an of the Trib a l Council, and
p est'th e results in a public place. Winning candidates shall take office in
accordance w ith §2.1 8 of this ordinance. Ballot measures shall take eff eet-in
a ccordance with §§ 2.5 8 and 2.59 of this ordinance.
(e) (d) POSTING RESULTS/RECOUNT
Upon completion of the official count as provided in this Section, the
Election Director shall immediately post the results in a public place. Any
registered tribal voter, candidate for tribal council or member of tribal council
who is subject to a recall election, upon request shall be granted a recount of
the official ballot count as provided in this Section. Any recount request under
this Sub-section must be made within a 24 hour period of the count posting
and the Election Director shall conduct the count and announce the results
within a 72 hour period following the posting.
§2,45 MAIL IN VO TING
(a) Required. No ballots received after the close of the voting s h a ll be
counted. Mail in ballots must be mailed or hand delivered to the Election
Director at the Siletz Tribal Office, at a separate Post Office Box established by
the Election Director and publicized to voters and included on the return
envelope. Each person who has a Signature Card on file and a valid address
at tiie time of the mailing will be mailed a ballot.
(b) Signature Gards Affidavits. Tribal mem bers Any unregistered eligible
tribal voter must file ©- signature card a notorized signature affidavit with the
Election Director certifying that they are eligible to vote in tribal elections.
that the signature is genuine and must provide the signor's enrollment
number. Signature eards affidavits shall be in a form prescribed by tiie
Election Director, and approved by tiie El ection Board Tribal C o u n c il
Signature eards affidavits may be requested orally or in writing from the
Election Director. Signature cards affidavits shall be mailed to a person, over
the age of 18, who becomes enrolled in the Siletz Tribe upon approval of
enrollment.
Upon receipt n f n n i g n n h im m u d the Election Director shall verify t he
a uthenticity of the signature and content of the card. The signature m ay-be
verified by any means designed to assure authenticity, including com parison
of the signature on the signature card with the m em ber's signature on -his-er
her enrollment application.verification, the Election D irector shall certify the
signature card as valid.
U pon certification, Tribal members who have a signature card or signature
affidavit on file will automatically be mailed an election ballot provided they
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