Siletz news / (Siletz, OR) 199?-current, April 01, 1998, Image 6

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Siletz news /, April 01, 1998, Page 6, Image 6

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Newspaper Page Textrates Siletz News Trillai Ordinance Confederated Tribes of Siletz Indians proposed ordinance for tribal review. Following is the proposal regarding Standing Committee Ordinance #84-06. I f you have any questions or comments regarding the following proposed ordinance, please contact the Tribal Secretary at 1-800-922-1399 or 541-444-2532, or mail comments to Tribal Council Secretary, PO Box 549, Siletz, O R 97380. Standing Committee Ordinance Number 84-06 meetings to the area offices as set forth in Section 6 and to committee members and shall be responsible for establishing the agenda for each meeting. The committee chairman shall work with the appropriate staff person with regard to development of the agenda. Committee Chairman's shall preside over all meetings of the committee or shall appoint a vice- chairman to preside over committee meetings if he or she is unable to attend. Amended February 21,1987 per Resolution Number 87-83 Section 1: Purpose and Policy_______________________________________ This ordinance sets forth the operating procedures for all standing committees of the Confederated Tribes of Siletz Indians of Oregon except where otherwise provided by law. The policy of the Siletz Tribe is to establish permanent committees to assist the Tribal Council in fulfilling its obligations in governmental functions. A committee shall provide advice and assistance to the Council in that committee's area of responsibility. A committee shall comply with all laws, regulations and policies set by the Tribal Council. Section 2: Standing Committees___________________________________. The Siletz Tribal Council shall be assisted by the following standing committees which shall be governed by this ordinance: (1) Timber Com m ittee Education: (2) Family—We l fare—Com m ittee Economic Development; (3) Hunting and Fishing Committee Natural Resources including the Hunting and Fishing and Timber and Environment Subcommittees; (4) Health Committee; (5) Cultural Heritage Committee including the Powwow and Sacred Lands Subcommittees; (6) Pow Wow Committee; 7) Education Committee; and ( 8 ) Sacred Lands Preservation Committee Tribal Services Committee, including the ESP; HIP; Youth Services; and Alcohol and Drug Subcommittees. Section 3: Committee Structure ____________________________ - . - Each standing committee shall have no more than seven 3 -7 members, a majority of whom shall constitute a quorum. At least one Tribal Council member shall serve on each committee. The remainder of the committee shall,be made up of tribal members. Staff members are not precluded from committee appointments provided that the General Manager authorizes the appointment or that committee's activities take place outside normal working hours. Section 4: Ex-Officio Members______________________________________ The Tribal Chairman shall be an ex-officio member of each committee. In addition, if a committee is responsible for an area in which the Tribe provides services to individual members, the staff member responsible for supervising the program which distributes or provides the services shall be an ex-officio member and shall be required to attend all committee meetings. Ex-officio members shall have no voting rights on the committee. Section 5: General Responsibilities______ ____________________________ Standing committees shall have th e responsibility for improving the welfare of tribal members in that committee-a area of interest. In addition; fee The committee shall be responsible for providing guidance and assistance to staff members in implementing tribal policy. Committees shall operate pursuant to all policies, regulations and laws developed or enacted by the Tribal Council. Section 6: Committee Meetings ______________ _____________ | Committees shall meet at dates, times and places selected by the Committee, but in no ease less than once every three months. Notice of the date, time and place of a committee meeting shall be submitted to each Tribal Area Office at least three working days prior to the meeting unless such notice is precluded by the emergency nature of the meeting. In such instances, the committee shall, give the maximum amount of notice possible under the circumstances. Committees are encouraged to hold at least one meeting annually in one of the Siletz area office locations. All committee meetings shall be open to the public except where required by law. Section 7: Committee Chairs________________________________________ Each committee is responsible for selecting a chairman. The chairman shall be responsible for providing notice of dates, times and places of Section 8: Assistance in Hiring________________ • __________________ A committee shall be provided the opportunity to participate in the hiring process of any staff member who will be supervising programs which fall within the area of responsibility of that committee. One committee member shall be designated as the representative of the committee during the hiring process. The committee's role in these activities ohaH-be adviaory only and decision related to hiring shall remain with the appropriate staff member or Tribal Council as the ease m ay be-. Section 9: Reports to Council ________________________________ The Committee Chairman shall be responsible for seeing that a written record of each meeting is prepared. Each standing committee shall submit a copy of that record to the Tribal Council within three two weeks of the committee meeting date. Section 10; Compensation _______________________ Committee members shall be reimbursed for all out of pocket travel expenses related to committee work under tribally approved rates. Payment under this, section shall be made only from program grant or contract funds and shall be subject to the availability of such funds. Any payments from timber revenues related to committee activities must be authorized by the Tribal Council prior to expenditures. Section 11: Appointments and Removals _______ ______________ , Appointments to standing committees shall be for one year. Committee members may be automatically removed only for cause following- a hearin g for have 3 unexcused absences from regularly scheduled committee meetings and, for any other circumstance, may be removed for cause following a hearing before the Tribal Council which provides appropriate standards of due process and equal protection. Appointments to committees shall be made at the first regularly scheduled Tribal Council meetings following the general election. Appointments shall be made by the Tribal Chairman with the advice and consent of the Council. A majority of a quorum of the Tribal Council favoring an appointment shall constitute consent for purposes of this provision. Section 12: Vacancies______ _________________________________________ A vacancy on a committee shall be filled by the Tribal Chairman with the advice and consent of the Council. Appointments shall be for the remaining term of the departed committee member. Section 13: Geographic Distribution of Committee Members__________ The Tribal Chairman shall attempt to ensure that individuals from throughout the eight eleven county service area and the greater metropolitan Portland area have an equal opportunity to serve on committees, provided that the individuals have the appropriate interest and expertise. Section 14:. Conflicts_______________ ______ ■ ________________________ In any case where this ordinance is in conflict with any other ordinance relating to committee activities, the provision in fee-other this ordinance shall prevail. Nothing in this ordinance is intended to revoke or modify any existing provision of tribal law and any issue related thereto shall be resolved so that a provision of existing tribal law is upheld. Section 15: Effective Date______________________________ ____________ This ordinance shall become effective on February 21,1987.