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March 6- 9 + 14-16
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Days of Performance On>
PFC
Continued from page 1
didn’t violate Oregon Public Meet
ings Law, but the small board
caused some to raise the issue of ad
equate representation.
“I think it should be more than
seven,” Watts said. “I think anytime
you have a larger group working to
gether you get less mistakes. ”
The Greek system’s Panhellenic
Council said it experienced a PFC
mistake firsthand. The group com
plained that their PFC liaison, or
“tag,” hadn’t specified what infor
mation PFC would seek during the
Panhellenic’s Feb. 4 budget hearing.
The tag is charged with preparing
groups for what PFC expects.
“If PFC had pointed out their con
cerns ahead of time ... the hearings
would be a lot smoother and a lot
less antagonistic,” Panhellenic ad
viser Shelley Sutherland said.
Sibley agreed.
“When we go to our budget hear
ing, we shouldn’t have any surpris
es,” he said.
Record keeping
PFC criticisms extend further
than the board’s conduct during
meetings. The group’s record-keep
ing practices have been called into
question. The only public record —
outside of Emerald articles — that
remains of the PFC’s deliberations
over how to allocate more than $4
million dollars is a pile of incom
Elete minutes and tapes rubber
anded together and grouped by
meeting night.
Oregon Public Meetings Law re
quires governing bodies to make
recorded accounts of discussion at
meetings. The “minutes need not be
a verbatim transcript,” but they
“must give a true reflection of the
matters discussed at the meetings
and the views of the participants.”
But when Emerald reporters went
to listen to tapes chronicling budget
hearings of Feb. 4 and Jan. 17, they
found significant gaps in two tapes
and no audio on three others.
And for the meetings that have
minutes and verbatim tapes, some
times the written summaries don’t
completely reflect the verbatim
speech. These meetings involved im
portant discussions about the Com
mentator’s mission statement and the
Panhellenic’s budget hearing.
“We found out later that the tape
recorder was broken,” PFC chair
woman Mary Elizabeth Madden
said of the Feb. 4 meetings. “The ad
ministrative assistant did her best
filling in during the meeting.”
Kate Shull, who said she record
ed PFC minutes during the Feb. 4
and Jan. 17 meetings, said she al
ways reviewed tapes after meetings
to ensure the thoroughness and ac
curacy of her work.
“There are definitely some
points where I don’t catch every
thing,” she said. “But I try my best
to remember and convey what the
group expressed.”
Madden and Streckert confirmed
that PFC approved the minutes
from the Feb. 4 and Jan. 17 meet
ings. Shull said she believes if PFC
recruited more recorders, the min
utes would be more accurate.
Ben Buzbee, this year’s ASUO
vice president-elect, said PFC needs
to be reformed in some areas. He fa
vors more PFC representation and
wants to add two at-large positions.
Watts also is talking reform. He is
having informal discussions with
other senators about making PFC a
for-credit course.
“If a grade and class credit were
on the line, there wouldn’t be peo
ple dropping off PFC,” he said.
“Overall, the PFC did a good job this
year. It’s a difficult job and it re
quires lots of hours and work. They
were trying hard. There were just a
few instances that made me uncom
fortable.”
E-mail reporter Diane Huberat
dianehuber@dailyemerald.com or reporter
Eric Martin at ericmartin@dailyemerald.com.
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